Employee Credit Card Agreement Template for Ireland

The Employee Credit Card Agreement is essential for organizations operating in Ireland that provide corporate credit cards to their employees for business-related expenses. This document serves as a crucial risk management tool, establishing clear boundaries between personal and business expenses while ensuring compliance with Irish financial regulations, employment law, and data protection requirements. It should be implemented when companies wish to provide employees with corporate credit cards, typically during employment onboarding or when expanding employee benefits. The agreement covers key aspects including spending authorities, compliance requirements, expense reporting procedures, and cardholder responsibilities, while incorporating specific Irish legal requirements and best practices for corporate card management.

1. Parties: Identifies the employer (company) and the employee receiving the credit card

2. Background: Explains the context of providing a corporate credit card and its business purpose

3. Definitions: Defines key terms used throughout the agreement including 'Credit Card', 'Credit Limit', 'Business Expenses', 'Statement Period'

4. Card Issuance and Purpose: Details about the card being issued, its purpose, and authorized business use

5. Credit Limit and Spending Authority: Specifies the credit limit and any spending restrictions or approval requirements

6. Authorized Use: Defines permitted uses of the card and examples of authorized business expenses

7. Prohibited Use: Clearly states prohibited uses and personal expense restrictions

8. Expense Reporting and Reconciliation: Procedures for submitting expenses, receipts, and reconciling statements

9. Payment Responsibilities: Outlines the process for payment, including company's and employee's responsibilities

10. Security and Card Protection: Requirements for keeping the card secure and reporting lost/stolen cards

11. Monitoring and Compliance: Company's right to monitor card usage and compliance requirements

12. Termination and Card Return: Procedures for card return upon termination or company request

13. General Provisions: Standard legal provisions including governing law, amendments, and notices