Work Termination Notice Template for Hong Kong

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Key Requirements PROMPT example:

Work Termination Notice

"I need a Work Termination Notice for a senior marketing executive in Hong Kong, including a 3-month garden leave period starting March 15, 2025, with standard confidentiality provisions and company property return requirements."

Document background
The Work Termination Notice is a crucial document in Hong Kong's employment landscape, required whenever an employer or employee initiates the termination of an employment relationship. This document must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, ensuring all statutory requirements are met. The notice typically includes essential information such as the termination date, notice period, final payment details, and any post-employment obligations. It serves multiple purposes: providing formal notification of employment termination, documenting the terms of separation, ensuring legal compliance, and protecting both parties' interests. The document is particularly important in Hong Kong's business environment, where employment relationships are heavily regulated and proper documentation is essential for risk management and legal compliance.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Recipient Details: Employee's full name and address

3. Subject Line: Clear indication that this is a termination notice

4. Notice of Termination: Clear statement of employment termination with specific end date

5. Notice Period: Specification of notice period and last working day

6. Final Payment Details: Information about final salary, unused annual leave, and other entitlements

7. Company Property: Instructions regarding return of company property

8. Signature Block: Authorized signatory details and company stamp space

Optional Sections

1. Garden Leave: Include when employee is being placed on garden leave during notice period

2. Restrictive Covenants Reminder: Include when employment contract contains post-termination restrictions

3. Transition Handover: Include when specific handover requirements need to be detailed

4. Reference Provision: Include when company agrees to provide employment references

5. Severance Payment: Include when termination qualifies for statutory severance payment

6. Long Service Payment: Include when employee is eligible for long service payment

7. Outstanding Commissions/Bonuses: Include when there are outstanding variable payments to be addressed

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, allowances, and statutory payments

2. Company Property Checklist: List of company property to be returned

3. Handover Document List: List of documents and responsibilities to be handed over, if applicable

4. Acknowledgment Form: Form for employee to acknowledge receipt and acceptance of termination terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Construction

Hospitality

Logistics

Real Estate

Media and Entertainment

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

Corporate Secretarial

Employee Relations

Personnel Administration

Relevant Roles

HR Manager

HR Director

Legal Counsel

Department Manager

Chief Human Resources Officer

HR Business Partner

General Manager

Operations Director

Company Secretary

Compliance Officer

Regional HR Manager

Employee Relations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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