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Work Contract Termination Letter

Work Contract Termination Letter Template for Hong Kong

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Key Requirements PROMPT example:

Work Contract Termination Letter

"I need a standard Work Contract Termination Letter under Hong Kong law for terminating an employee with one month's notice period, with the termination to take effect from March 1, 2025."

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Document background
The Work Contract Termination Letter is a crucial document used in Hong Kong employment relationships to formalize the end of employment. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, ensuring all statutory requirements are met. This document is typically used when either the employer initiates termination or in mutual separation scenarios. The letter should include specific details about the termination date, notice period arrangements, final payments (including any statutory payments like severance or long service payment if applicable), treatment of unused annual leave, and instructions regarding company property return. It may also reference ongoing obligations such as confidentiality and any applicable post-employment restrictions.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: Employee's full name and address

3. Subject Line: Clear indication that this is a termination letter

4. Formal Termination Statement: Clear statement of employment termination with specific end date

5. Notice Period Details: Information about notice period or payment in lieu of notice

6. Final Payment Information: Overview of final salary, unused annual leave, and any other statutory payments

7. Company Property Return: Instructions regarding return of company property

8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

9. Signature Block: Company representative's name, title, and signature

Optional Sections

1. Garden Leave Provisions: Include when employee is being placed on garden leave during notice period

2. Severance Payment Details: Include when employment has lasted for 24 months or more and termination is due to redundancy

3. Long Service Payment Details: Include when employment has lasted for 5 years or more and termination is not due to redundancy

4. Post-Employment Restrictions: Include when reminding employee of existing non-compete or non-solicitation clauses

5. Reference Provision: Include when offering to provide future employment references

6. Acknowledgment Section: Include when requiring employee to countersign the letter

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave pay, and statutory payments

2. Company Property Checklist: Itemized list of company property to be returned

3. Handover Document List: List of documents, projects, and responsibilities to be handed over

4. Benefits Termination Schedule: Details of when various employment benefits will cease

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking and Financial Services

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Construction

Hospitality

Logistics and Transportation

Real Estate

Media and Entertainment

Telecommunications

Energy and Utilities

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Operations

People Operations

Employee Relations

Administration

Relevant Roles

HR Manager

HR Director

Human Resources Business Partner

Chief Human Resources Officer

Employment Relations Manager

People Operations Manager

Talent Manager

HR Administrator

General Manager

Department Manager

Line Manager

Operations Manager

Chief Executive Officer

Managing Director

Legal Counsel

Compliance Officer

Industries
Employment Ordinance (Cap. 57): Main legislation governing employment relationships in Hong Kong, including termination procedures, notice periods, and severance payment requirements
Employment Ordinance (Cap. 57) Section 6 and 7: Specific provisions regarding termination notice periods and payment in lieu of notice
Employment Ordinance (Cap. 57) Section 31B-31M: Provisions regarding severance payments and calculations
Sex Discrimination Ordinance (Cap. 480): Ensures termination is not based on gender discrimination
Disability Discrimination Ordinance (Cap. 487): Ensures termination is not based on disability discrimination
Race Discrimination Ordinance (Cap. 602): Ensures termination is not based on racial discrimination
Personal Data (Privacy) Ordinance (Cap. 486): Governs the handling of personal data in documents including termination letters
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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