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Third Party Authorization Form

Third Party Authorization Form Template for Hong Kong

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Key Requirements PROMPT example:

Third Party Authorization Form

"I need a Third Party Authorization Form that allows my company's Finance Director to handle all banking transactions and sign financial documents on behalf of our Hong Kong manufacturing business from January 1, 2025, to December 31, 2025, with the ability to delegate authority to the Deputy Finance Director when needed."

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Document background
The Third Party Authorization Form is a crucial legal instrument in Hong Kong's business and personal affairs landscape. It serves as a formal mechanism for delegating authority, whether for specific transactions or general matters, and is commonly used in situations where the principal cannot personally attend to matters or wishes to empower another party to act on their behalf. The document must comply with Hong Kong's Powers of Attorney Ordinance (Cap. 31) and related regulations, ensuring proper execution and enforceability. This form is particularly relevant in today's fast-paced business environment, where delegation of authority is often necessary for efficient operations. It can be used for various purposes, from simple administrative tasks to complex financial transactions, and can be customized to include specific powers and limitations as required by the principal.
Suggested Sections

1. Principal Details: Full legal name, identification details, and contact information of the person granting the authorization

2. Authorized Party Details: Full legal name, identification details, and contact information of the person or entity being authorized

3. Scope of Authorization: Clear and specific description of the powers being granted and activities the authorized party can perform

4. Duration of Authorization: Specific time period or conditions under which the authorization is valid

5. Principal's Declaration: Statement confirming the principal is acting voluntarily and has the capacity to grant the authorization

6. Execution Block: Signature sections for the principal, authorized party, and witnesses with date fields

Optional Sections

1. Revocation Terms: Include when the principal wants to specify conditions under which the authorization can be revoked before its expiry

2. Substitute Authorization: Include when the authorized party needs the power to delegate authority to others

3. Indemnification Clause: Include when there's a need to protect the authorized party from liability while acting under the authorization

4. Governing Law Statement: Include when the authorization might be used in multiple jurisdictions

5. Language Declaration: Include when the form is bilingual or when the principal's primary language isn't English

Suggested Schedules

1. Schedule 1 - Specific Powers: Detailed list of specific actions and powers granted to the authorized party

2. Schedule 2 - Required Documentation: List of identification documents and supporting evidence attached to verify the identity of parties

3. Appendix A - Witness Requirements: Requirements and qualifications for witnesses (if needed for specific types of authorization)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Banking

Real Estate

Legal Services

Healthcare

Insurance

Education

Retail

Manufacturing

Import/Export

Professional Services

Construction

Technology

Telecommunications

Relevant Teams

Legal

Compliance

Corporate Secretarial

Human Resources

Finance

Operations

Administration

Risk Management

Corporate Services

Business Development

Customer Service

Relevant Roles

Legal Counsel

Company Secretary

Compliance Officer

Risk Manager

Human Resources Director

Chief Financial Officer

Operations Manager

Administrative Manager

Corporate Services Manager

Business Development Manager

Property Manager

Account Manager

Investment Advisor

Estate Agent

Healthcare Administrator

Industries
Powers of Attorney Ordinance (Cap. 31): Governs the creation, scope, and execution of powers of attorney in Hong Kong, including requirements for valid authorization
Personal Data (Privacy) Ordinance (Cap. 486): Regulates the collection, handling, and protection of personal data, which is crucial when collecting information for authorization purposes
Electronic Transactions Ordinance (Cap. 553): Provides legal framework for electronic signatures and their validity in documents, relevant if the authorization form will be executed electronically
Contracts Ordinance (Cap. 23): Sets out the basic principles of contract formation and validity in Hong Kong, including requirements for consideration and capacity
Mental Health Ordinance (Cap. 136): Relevant for determining mental capacity of parties giving authorization and safeguards for persons with mental incapacity
Age of Majority Ordinance (Cap. 410): Defines the legal age of majority (18 years) for entering into binding contracts and giving valid authorization
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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