Termination Letter Without Cause Template for Hong Kong

The Termination Letter Without Cause is a crucial document in Hong Kong's employment landscape, used when an employer decides to end an employment relationship for reasons unrelated to employee performance or conduct. This document must strictly adhere to Hong Kong's Employment Ordinance requirements regarding notice periods, statutory payments, and employee rights. It's typically used in situations of business restructuring, redundancy, or strategic changes, though the specific reason need not be stated given it's a termination without cause. The letter serves multiple purposes: it formally documents the termination decision, outlines the employee's entitlements, specifies important dates and transitional arrangements, and helps protect the employer from potential future disputes by clearly stating the terms of separation. The document should be drafted carefully to maintain professionalism while ensuring all legal requirements under Hong Kong law are met.

1. Letter Header: Company letterhead, date, and employee's contact details

2. Subject Line: Clear indication that this is a notice of termination of employment

3. Opening Statement: Professional opening and clear statement of termination without cause

4. Effective Date: Specific termination date and notice period details

5. Final Payments: Overview of salary, unused leave, and other statutory entitlements

6. Company Property: Instructions regarding return of company property and equipment

7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

8. Contact Information: Details of who to contact for administrative matters

9. Closing: Professional closing and signature block