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Sports Camp Waiver Form

Sports Camp Waiver Form Template for Hong Kong

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Key Requirements PROMPT example:

Sports Camp Waiver Form

"I need a Sports Camp Waiver Form for a summer basketball program in Hong Kong running from June to August 2025, which will involve participants aged 12-16 and include occasional off-site tournaments."

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Document background
The Sports Camp Waiver Form is an essential legal document for any organization operating sports camps or similar athletic programs in Hong Kong. This document serves multiple crucial purposes: it provides legal protection for camp operators, ensures informed consent from participants or their guardians, and establishes clear guidelines for emergency procedures and conduct expectations. The form must comply with Hong Kong's legal requirements, particularly regarding liability limitations and minor participation. It becomes necessary whenever an organization offers sports training, camps, or athletic programs where participants engage in physical activities that carry inherent risks. The document typically includes participant information, medical authorizations, liability waivers, and specific activity consent forms, all structured to be enforceable under Hong Kong law.
Suggested Sections

1. Participant Information: Details of the participant including full name, age, emergency contacts, and relevant medical information

2. Program Details: Specific information about the sports camp including dates, locations, and general activities involved

3. Acknowledgment of Risks: Detailed description of potential risks and hazards associated with sports activities

4. Waiver and Release of Liability: Core waiver language releasing the organization from liability for ordinary negligence and inherent risks

5. Medical Authorization: Permission to seek emergency medical treatment if needed

6. Code of Conduct: Expected behavior and compliance with camp rules and safety protocols

7. Photo/Video Release: Permission to use participant's image in promotional materials

8. Declaration and Signature: Final acknowledgment and signature blocks for participant/guardian and witness

Optional Sections

1. Transportation Consent: Required when the camp includes transportation to off-site locations

2. Special Medical Conditions: Detailed section for participants with specific medical needs or conditions

3. Equipment Usage Agreement: Required when participants will be using specialized or valuable sports equipment

4. Swimming Ability Declaration: Necessary for camps including water activities

5. COVID-19 Risk Acknowledgment: Additional health and safety protocols during pandemic conditions

6. Insurance Coverage Declaration: Details of participant's personal insurance coverage where relevant

Suggested Schedules

1. Schedule A - Activity Description: Detailed list and description of all sports activities included in the camp program

2. Schedule B - Safety Protocols: Specific safety procedures and protocols for different activities

3. Schedule C - Medical Information Form: Detailed medical questionnaire and health information form

4. Appendix 1 - Emergency Procedures: Step-by-step emergency response procedures and contact information

5. Appendix 2 - Camp Rules and Guidelines: Comprehensive list of camp rules, regulations, and behavioral expectations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Sports and Recreation

Education

Youth Services

Healthcare

Tourism and Hospitality

Event Management

Community Services

Fitness and Wellness

Relevant Teams

Legal

Operations

Risk Management

Administrative

Sports Development

Health and Safety

Compliance

Customer Relations

Program Management

Relevant Roles

Camp Director

Sports Program Manager

Risk Management Officer

Legal Counsel

Operations Manager

Athletic Director

Recreation Coordinator

Compliance Officer

Safety Manager

Program Administrator

Youth Sports Coordinator

Facility Manager

Industries
Control of Exemption Clauses Ordinance (Cap. 71): Governs the validity and enforceability of liability exclusion clauses in contracts, ensuring they are reasonable and not overly broad
Age of Majority (Related Provisions) Ordinance (Cap. 410): Defines the legal age of majority and capacity to enter into contracts, crucial for waivers involving minors who need parental consent
Personal Data (Privacy) Ordinance (Cap. 486): Regulates the collection, use, and handling of personal data of camp participants and their guardians
Occupiers Liability Ordinance (Cap. 314): Defines the duty of care owed by premises occupiers to visitors, relevant for sports facility operators
Supply of Services (Implied Terms) Ordinance (Cap. 457): Establishes implied terms for service contracts, including the requirement for reasonable care and skill in service provision
Civil Liability (Contribution) Ordinance (Cap. 377): Governs the extent to which liability can be shared or distributed between different parties in case of accidents or injuries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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