Reference Letter For Administrative Assistant Position Template for Hong Kong

A Reference Letter For Administrative Assistant Position is a crucial document in Hong Kong's professional environment, typically requested when an administrative assistant is seeking new employment opportunities. The letter serves multiple purposes: it verifies the previous employment relationship, outlines key responsibilities held, and provides an assessment of the employee's performance and capabilities. Under Hong Kong law, particularly the Personal Data (Privacy) Ordinance and Employment Ordinance, such reference letters must be factual, objective, and respect personal data protection requirements. The document should be drafted carefully to avoid potential legal issues while providing meaningful insights about the employee's contributions and capabilities. It's commonly used during job applications, visa processes, or when required by prospective employers for background verification.

1. Letter Header: Company letterhead, date, and recipient's contact information if known

2. Salutation: Professional greeting, either specific ('Dear Mr./Ms. [Name]') or general ('To Whom It May Concern')

3. Introduction: Confirmation of employment relationship, including employee's name, position, and duration of employment

4. Job Responsibilities: Overview of main duties and responsibilities held during employment

5. Performance Assessment: Factual evaluation of the employee's performance, highlighting key achievements and competencies

6. Personal Qualities: Description of relevant professional characteristics and soft skills

7. Closing Statement: Positive recommendation and invitation to contact for further information

8. Signature Block: Writer's name, position, contact information, and signature