Pre Employment Declaration Template for Hong Kong

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Key Requirements PROMPT example:

Pre Employment Declaration

"I need a Pre-Employment Declaration for our Hong Kong financial services firm that includes enhanced due diligence clauses and specific sections about financial crime disclosure, as we're expanding our trading desk operations in March 2025."

Document background

The Pre-Employment Declaration is a crucial document in Hong Kong's hiring process, typically issued after a conditional job offer but before employment commences. It requires prospective employees to make formal declarations about their personal background, employment eligibility, and qualifications, while ensuring compliance with Hong Kong's employment laws, including the Employment Ordinance and Personal Data (Privacy) Ordinance. The document serves multiple purposes: it verifies candidates' credentials, establishes legal compliance, particularly regarding work authorization and personal data protection, and provides employers with recourse in cases of false declarations. This document is especially important in Hong Kong's business environment, where regulatory compliance and proper documentation are paramount.

Suggested Sections

1. Personal Information: Employee's full name, HKID/passport number, contact details, and current address

2. Immigration Status: Declaration of right to work in Hong Kong and current visa status if applicable

3. Previous Employment: Declaration regarding any existing employment contracts or non-compete obligations

4. Application Accuracy: Declaration that all information provided during the application process is true and complete

5. Criminal Record: Declaration of any unspent criminal convictions relevant to the role

6. Health Status: Declaration of any medical conditions that might affect job performance (must comply with Disability Discrimination Ordinance)

7. Data Privacy Consent: Consent for collection, processing, and sharing of personal data in accordance with PDPO

8. Acknowledgment: Acknowledgment that false declarations may result in termination or withdrawal of job offer

9. Signature Block: Space for declarant's signature, date, and witness details if required

Optional Sections

1. Professional Qualifications: Declaration of professional qualifications and licenses when required for regulated professions

2. Bankruptcy Status: Declaration of bankruptcy status, typically required for financial sector positions

3. Conflicts of Interest: Declaration of any business interests or relationships that might conflict with the role

4. Medical Examination Consent: Consent to undergo medical examination if required for the role

5. Security Clearance: Declaration related to security clearance requirements for sensitive positions

6. Intellectual Property: Declarations regarding previous IP obligations that might affect new employment

Suggested Schedules

1. Schedule 1 - Prohibited Occupations: List of positions or industries where the candidate has agreed not to work due to previous employment restrictions

2. Schedule 2 - Required Documentation: Checklist of documents that must be provided to support the declarations made

3. Schedule 3 - Data Privacy Policy: Detailed privacy policy explaining how personal data will be collected, used, and stored

4. Appendix A - Professional Credentials: List of required professional qualifications and certifications for the role

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Banking

Insurance

Legal Services

Healthcare

Education

Technology

Manufacturing

Retail

Professional Services

Transportation

Hospitality

Construction

Real Estate

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

Risk Management

Talent Acquisition

Employee Relations

Operations

Administration

Corporate Governance

Relevant Roles

Human Resources Director

HR Manager

Recruitment Manager

Compliance Officer

Legal Counsel

HR Business Partner

Talent Acquisition Specialist

Employee Relations Manager

HR Administrator

Hiring Manager

Department Head

Risk Manager

Operations Manager

Company Secretary

Chief Human Resources Officer

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Let's create your Pre Employment Declaration

Authors

Alex Denne

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