Job Extension Letter Template for Hong Kong

The Job Extension Letter is a crucial document used when an organization wishes to extend an employee's existing employment period in Hong Kong. This document is particularly relevant for fixed-term contracts reaching their end date, project-based roles requiring continuation, or temporary positions being extended. The letter must comply with Hong Kong's Employment Ordinance and related employment legislation, ensuring all terms and conditions align with local legal requirements. It serves as an official record of the employment extension, typically specifying the new employment duration, any modified terms, and confirmation of continuing conditions from the original contract. The document is essential for maintaining clear employment records and ensuring both employer and employee have formal documentation of the extended employment relationship.

1. Letter Header: Company letterhead, date, and employee's contact details

2. Reference Line: Reference to original employment contract and its date

3. Opening Statement: Clear statement of purpose - extension of employment

4. Extension Period: Specific details of the extension period including start and end dates

5. Continued Terms: Confirmation of which existing employment terms will continue to apply

6. Acknowledgment: Space for both employer and employee signatures to acknowledge the extension

7. Closing: Professional closing and company signatory details