Postal ID Authorization Letter Template for Hong Kong

The Postal ID Authorization Letter is a crucial document in Hong Kong's postal service system, designed to facilitate secure and authorized collection of mail items when the primary recipient cannot personally collect them. This document becomes necessary in various situations, such as when business representatives need to collect corporate mail, when individuals are temporarily absent, or when persons with limited mobility need assistance with mail collection. The letter must comply with Hong Kong Post's requirements and includes specific details about both the authorizer and the authorized person, including their Hong Kong Identity Card numbers, contact information, and the scope of authorization. It serves as a legal safeguard for all parties involved and helps prevent unauthorized access to postal items while maintaining the integrity of mail handling processes.

1. Date and Address Block: Current date and Hong Kong Post Office address

2. Authorizer Details: Full name, HKID number, and contact details of the person giving authorization

3. Authorized Person Details: Full name, HKID number, and contact details of the person being authorized

4. Purpose Statement: Clear statement of the purpose of authorization for postal ID collection

5. Authorization Scope: Specific details of what the authorized person can do (e.g., collect mail, sign for registered items)

6. Declaration of Consent: Explicit statement of consent and acknowledgment of responsibilities

7. Signature Block: Space for authorizer's signature, date, and witness signature if required