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Petty Cash Confirmation Letter For Audit
"I need a Petty Cash Confirmation Letter For Audit for my Hong Kong retail company with multiple store locations, confirming a total petty cash balance of HKD 50,000 as of March 31, 2025, with separate floats for each of our five stores."
1. Letter Header: Company letterhead, date, reference number, and addressee details (usually addressed to the external auditors)
2. Subject Line: Clear indication that this is a Petty Cash Confirmation Letter for the specific audit period
3. Confirmation Statement: Direct statement confirming the petty cash balance as of the specified date
4. Fund Details: Information about the authorized petty cash fund limit and its purpose
5. Custodian Details: Identity and position of the petty cash custodian(s)
6. Declaration: Statement confirming the accuracy of the information and that all transactions have been properly recorded
7. Authorization: Signature blocks for the authorized signatory (typically finance manager or equivalent) and the petty cash custodian
1. Reconciliation Statement: Include when there are outstanding reimbursements or timing differences that need to be explained
2. Location Details: Include when the company has multiple locations with separate petty cash funds
3. Control Procedures: Include when specifically requested by auditors to confirm internal control procedures
4. Recent Changes: Include if there have been any changes to the authorized amount or custodian during the audit period
1. Petty Cash Count Sheet: Detailed breakdown of physical cash count by denomination
2. Outstanding Vouchers List: Schedule of unreimbursed petty cash vouchers as of the confirmation date
3. Reconciliation Statement: Detailed reconciliation if there are timing differences or outstanding items
4. Authorization Document: Copy of the company policy or board resolution establishing the petty cash fund (if requested by auditors)
Authors
Confirmation Date
Audit Period
Petty Cash Custodian
Authorized Limit
Float Balance
Outstanding Vouchers
Reconciliation Date
Physical Count
Authorized Signatory
Supporting Documentation
Reimbursement Request
Internal Control Procedures
Cash Count Sheet
Audit Reference Number
Reporting Currency
Retail
Manufacturing
Professional Services
Financial Services
Healthcare
Education
Hospitality
Technology
Non-profit Organizations
Construction
Real Estate
Trading
Logistics
Entertainment
Finance
Accounting
Treasury
Internal Audit
Compliance
Corporate Secretarial
Administration
Finance Manager
Financial Controller
Accountant
Petty Cash Custodian
Treasury Manager
Chief Financial Officer
Accounts Supervisor
Finance Director
External Auditor
Internal Auditor
Company Secretary
Compliance Officer
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