Order Not Delivered Complaint Letter Template for Hong Kong

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Key Requirements PROMPT example:

Order Not Delivered Complaint Letter

"I need an Order Not Delivered Complaint Letter for a bulk electronics order worth HKD 50,000 that was paid for on January 15, 2025, but hasn't been delivered despite multiple follow-ups with the supplier."

Document background
The Order Not Delivered Complaint Letter is a crucial document for consumers and businesses operating in Hong Kong who need to formally address failed deliveries of purchased goods. This document should be used when ordered items have not been delivered within the agreed timeframe and initial attempts to resolve the issue through customer service channels have been unsuccessful. It incorporates relevant provisions from Hong Kong's consumer protection framework, particularly the Sale of Goods Ordinance and Trade Descriptions Ordinance, while maintaining a professional and solution-oriented approach. The letter includes essential elements such as order details, payment confirmation, agreed delivery terms, and a clear statement of the required resolution, serving as both a formal complaint and a potential preliminary step before seeking legal remedies.
Suggested Sections

1. Sender's Details: Full name, address, and contact information of the complainant

2. Date: Current date of writing the complaint letter

3. Recipient's Details: Company name, address, and relevant department/contact person

4. Reference Numbers: Order number, customer reference number, and any other relevant identification numbers

5. Subject Line: Clear indication that this is a complaint regarding non-delivery of ordered goods

6. Order Details: Specific details about the order including date, items ordered, quantity, and agreed price

7. Delivery Agreement: Details of the agreed delivery terms, including promised delivery date

8. Problem Description: Clear explanation of the non-delivery issue and its impact

9. Resolution Request: Specific action requested (refund, delivery commitment, etc.) and deadline for response

Optional Sections

1. Previous Communication: Summary of previous attempts to resolve the issue, including dates and methods of contact

2. Urgency Statement: Include when the non-delivery is causing significant problems or financial loss

3. Legal Rights Reference: Reference to relevant consumer protection laws when escalation might be necessary

4. Alternative Resolution: Suggested alternative solutions if the primary requested resolution cannot be met

5. Compensation Request: Details of any additional costs incurred due to non-delivery

Suggested Schedules

1. Order Confirmation: Copy of the original order confirmation showing order details and payment

2. Payment Evidence: Proof of payment such as bank statements or receipts

3. Communication Log: Chronological record of all attempts to contact the company

4. Terms and Conditions: Relevant sections of the seller's terms and conditions regarding delivery

5. Additional Expenses: Documentation of any additional costs incurred due to non-delivery

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Retail

E-commerce

Manufacturing

Wholesale Trade

Consumer Goods

Logistics and Distribution

Online Marketplaces

Electronics

Fashion and Apparel

Home and Garden

Food and Beverage

Automotive Parts

Industrial Supplies

Relevant Teams

Customer Service

Legal

Operations

Order Fulfillment

Logistics

Compliance

Quality Assurance

Sales Support

Customer Relations

Dispute Resolution

Supply Chain

Relevant Roles

Customer Service Manager

Retail Operations Manager

E-commerce Manager

Logistics Coordinator

Legal Counsel

Consumer Rights Advocate

Procurement Manager

Order Fulfillment Specialist

Customer Relations Officer

Compliance Officer

Sales Manager

Operations Director

Quality Assurance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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