Minor Works Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Minor Works Agreement

"I need a Minor Works Agreement for internal renovation works in a commercial building in Central, Hong Kong, including partition wall modifications and electrical rewiring, with work to commence in March 2025 and complete within 6 weeks."

Document background

The Minor Works Agreement is designed for use in Hong Kong when engaging contractors for small-scale construction projects that fall under Class I, II, or III minor works as defined by the Buildings Department's Minor Works Control System. This agreement is particularly suitable for works such as internal alterations, window installations, drainage works, or small-scale external repairs that don't require full building plans submission. The document ensures compliance with the Buildings Ordinance (Cap. 123) while providing a balanced framework for both property owners and contractors. It includes essential provisions for safety, insurance, payment terms, and regulatory compliance, making it suitable for both residential and commercial properties. The agreement is structured to be comprehensive yet straightforward, appropriate for works that require registered contractors but don't warrant more complex construction contracts.

Suggested Sections

1. Parties: Identification of the employer and contractor, including registration details and addresses

2. Background: Context of the agreement and brief description of the intended works

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Works: Detailed description of the minor works to be performed, including classification under the Minor Works Control System

5. Contract Sum and Payment Terms: Amount payable, payment schedule, and payment conditions

6. Duration and Programme: Commencement date, completion date, and key milestones

7. Contractor's Obligations: Key responsibilities including regulatory compliance, safety measures, and work standards

8. Employer's Obligations: Access to site, information provision, and other client responsibilities

9. Statutory Compliance: Compliance with Buildings Ordinance and other relevant regulations

10. Insurance and Indemnity: Required insurance coverage and indemnification provisions

11. Variations: Process for handling changes to the scope of works

12. Completion and Defects: Completion procedures and defects liability period

13. Termination: Grounds and procedures for contract termination

14. Governing Law and Dispute Resolution: Hong Kong law governance and dispute resolution procedures

Optional Sections

1. Environmental Protection: Required when works may have environmental impacts or require specific waste handling

2. Building Management Requirements: Needed when works are in multi-story buildings or affect common areas

3. Temporary Works: Include when temporary structures or supports are required

4. Materials and Storage: Required when specific materials are to be supplied or stored on site

5. Working Hours and Noise Control: Include in residential areas or where noise restrictions apply

6. Security Arrangements: Needed when works are in sensitive or secure areas

7. Utilities and Services: Include when works may affect building services or utilities

Suggested Schedules

1. Schedule 1 - Scope of Works: Detailed specifications and drawings of the works

2. Schedule 2 - Contract Price Breakdown: Itemized breakdown of the contract sum

3. Schedule 3 - Programme of Works: Detailed timeline and sequence of works

4. Schedule 4 - Insurance Requirements: Specific insurance types and coverage amounts required

5. Schedule 5 - Site Rules and Regulations: Specific site requirements and restrictions

6. Appendix A - Drawings and Plans: Technical drawings and plans for the works

7. Appendix B - Required Certifications: Copies of relevant certificates and registrations

8. Appendix C - Safety Plan: Site-specific safety procedures and requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Construction

Real Estate

Property Management

Facilities Management

Building Maintenance

Commercial Property

Residential Property

Retail

Hospitality

Education

Healthcare

Relevant Teams

Legal

Facilities Management

Property Management

Project Management

Operations

Procurement

Risk & Compliance

Technical Services

Building Services

Maintenance

Contracts Administration

Relevant Roles

Facility Manager

Property Manager

Building Manager

Project Manager

Construction Manager

Contracts Administrator

Legal Counsel

Procurement Manager

Building Surveyor

Quantity Surveyor

Operations Manager

Maintenance Manager

Technical Services Manager

Risk Manager

Compliance Officer

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