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Lease Management Contract
"I need a Lease Management Contract for a portfolio of three commercial buildings in Hong Kong, with special provisions for green building management and sustainability reporting, to be effective from March 1, 2025."
1. Parties: Identification of the property owner(s) and the lease management company, including full legal names and addresses
2. Background: Context of the agreement, including brief description of the property/properties and the owner's desire to engage professional lease management services
3. Definitions: Definitions of key terms used throughout the agreement, including 'Property', 'Services', 'Management Fee', 'Tenant', and other relevant terms
4. Appointment and Term: Formal appointment of the manager, duration of the agreement, and renewal terms
5. Scope of Services: Detailed description of lease management services to be provided, including tenant sourcing, lease administration, and property maintenance
6. Manager's Obligations: Comprehensive list of the manager's duties, responsibilities, and service standards
7. Owner's Obligations: Property owner's responsibilities, including provision of information, documentation, and necessary authorizations
8. Fees and Payment Terms: Management fees, commission structures, payment schedules, and expense reimbursement procedures
9. Reporting and Communications: Requirements for regular reporting, meetings, and communication protocols
10. Insurance and Liability: Insurance requirements and allocation of liability between parties
11. Termination: Grounds for termination, notice requirements, and post-termination obligations
12. Governing Law and Dispute Resolution: Confirmation of Hong Kong law governance and dispute resolution procedures
1. Multiple Property Management: Additional provisions for managing multiple properties, used when the owner has a portfolio of properties
2. Special Services: Provisions for additional services beyond standard lease management, such as major renovation supervision or property marketing
3. Performance Metrics: Specific KPIs and performance standards, used for larger properties or when requested by sophisticated owners
4. Sub-contracting: Terms governing the manager's ability to subcontract services, included when subcontracting is anticipated
5. Emergency Procedures: Detailed emergency response procedures, particularly important for large commercial properties
6. Environmental Compliance: Specific provisions for environmental management and compliance, important for green buildings or when required by regulations
1. Schedule 1 - Property Details: Detailed description of the managed property/properties, including address, size, facilities
2. Schedule 2 - Services Specification: Detailed breakdown of all management services to be provided
3. Schedule 3 - Fee Schedule: Comprehensive fee structure including management fees, commissions, and additional service charges
4. Schedule 4 - Reporting Requirements: Templates and timing for required reports and documentation
5. Schedule 5 - Key Personnel: Details of key management team members and their responsibilities
6. Schedule 6 - Insurance Requirements: Specific insurance types and coverage levels required
7. Appendix A - Power of Attorney: Standard form of power of attorney for manager to act on owner's behalf
8. Appendix B - Service Level Agreement: Detailed service standards and performance metrics
Authors
Applicable Laws
Building
Business Day
Commencement Date
Common Areas
Confidential Information
Emergency
Expiry Date
Fees
Force Majeure
Initial Term
Lease
Lease Management Services
Management Fee
Manager
Operating Expenses
Owner
Parties
Performance Standards
Personnel
Premises
Property
Property Management System
Relevant Authority
Renewal Term
Reports
Security Deposit
Service Level Requirements
Services
Sub-contractor
Tenant
Term
Termination Date
Working Hours
Term and Renewal
Scope of Services
Manager's Obligations
Owner's Obligations
Fees and Payments
Performance Standards
Reporting Requirements
Insurance
Liability and Indemnification
Confidentiality
Data Protection
Force Majeure
Termination
Post-Termination Obligations
Assignment and Sub-contracting
Health and Safety
Compliance with Laws
Notices
Dispute Resolution
Governing Law
Entire Agreement
Severability
Amendments
Force Majeure
Anti-Corruption
Environmental Compliance
Emergency Procedures
Property Access
Record Keeping
Staff and Personnel
Quality Control
Maintenance Standards
Financial Management
Risk Management
Real Estate
Property Management
Commercial Property
Residential Property
Retail Property
Industrial Property
Facilities Management
Asset Management
Property Investment
Legal
Real Estate
Property Management
Operations
Facilities Management
Asset Management
Contract Administration
Finance
Compliance
Risk Management
Property Manager
Asset Manager
Facilities Manager
Real Estate Director
Property Administrator
Leasing Manager
Operations Manager
Contract Administrator
Legal Counsel
Property Portfolio Manager
Building Manager
Real Estate Investment Manager
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