Lease Management Contract Template for Hong Kong

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Key Requirements PROMPT example:

Lease Management Contract

"I need a Lease Management Contract for a portfolio of three commercial buildings in Hong Kong, with special provisions for green building management and sustainability reporting, to be effective from March 1, 2025."

Document background
The Lease Management Contract serves as a crucial document in Hong Kong's property management landscape, establishing the professional relationship between property owners and specialized management companies. This contract type is essential when property owners seek to delegate the day-to-day management of their leased properties to professional managers, particularly for commercial buildings, residential complexes, or property portfolios. The agreement, governed by Hong Kong law, comprehensively covers service scope, responsibilities, fee structures, and compliance requirements under relevant ordinances. It's particularly valuable for owners managing multiple properties or those requiring sophisticated lease administration services, incorporating local market practices and regulatory requirements while providing flexibility for various property types and management needs.
Suggested Sections

1. Parties: Identification of the property owner(s) and the lease management company, including full legal names and addresses

2. Background: Context of the agreement, including brief description of the property/properties and the owner's desire to engage professional lease management services

3. Definitions: Definitions of key terms used throughout the agreement, including 'Property', 'Services', 'Management Fee', 'Tenant', and other relevant terms

4. Appointment and Term: Formal appointment of the manager, duration of the agreement, and renewal terms

5. Scope of Services: Detailed description of lease management services to be provided, including tenant sourcing, lease administration, and property maintenance

6. Manager's Obligations: Comprehensive list of the manager's duties, responsibilities, and service standards

7. Owner's Obligations: Property owner's responsibilities, including provision of information, documentation, and necessary authorizations

8. Fees and Payment Terms: Management fees, commission structures, payment schedules, and expense reimbursement procedures

9. Reporting and Communications: Requirements for regular reporting, meetings, and communication protocols

10. Insurance and Liability: Insurance requirements and allocation of liability between parties

11. Termination: Grounds for termination, notice requirements, and post-termination obligations

12. Governing Law and Dispute Resolution: Confirmation of Hong Kong law governance and dispute resolution procedures

Optional Sections

1. Multiple Property Management: Additional provisions for managing multiple properties, used when the owner has a portfolio of properties

2. Special Services: Provisions for additional services beyond standard lease management, such as major renovation supervision or property marketing

3. Performance Metrics: Specific KPIs and performance standards, used for larger properties or when requested by sophisticated owners

4. Sub-contracting: Terms governing the manager's ability to subcontract services, included when subcontracting is anticipated

5. Emergency Procedures: Detailed emergency response procedures, particularly important for large commercial properties

6. Environmental Compliance: Specific provisions for environmental management and compliance, important for green buildings or when required by regulations

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the managed property/properties, including address, size, facilities

2. Schedule 2 - Services Specification: Detailed breakdown of all management services to be provided

3. Schedule 3 - Fee Schedule: Comprehensive fee structure including management fees, commissions, and additional service charges

4. Schedule 4 - Reporting Requirements: Templates and timing for required reports and documentation

5. Schedule 5 - Key Personnel: Details of key management team members and their responsibilities

6. Schedule 6 - Insurance Requirements: Specific insurance types and coverage levels required

7. Appendix A - Power of Attorney: Standard form of power of attorney for manager to act on owner's behalf

8. Appendix B - Service Level Agreement: Detailed service standards and performance metrics

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Real Estate

Property Management

Commercial Property

Residential Property

Retail Property

Industrial Property

Facilities Management

Asset Management

Property Investment

Relevant Teams

Legal

Real Estate

Property Management

Operations

Facilities Management

Asset Management

Contract Administration

Finance

Compliance

Risk Management

Relevant Roles

Property Manager

Asset Manager

Facilities Manager

Real Estate Director

Property Administrator

Leasing Manager

Operations Manager

Contract Administrator

Legal Counsel

Property Portfolio Manager

Building Manager

Real Estate Investment Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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