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Job Experience Certificate

Job Experience Certificate Template for Hong Kong

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Key Requirements PROMPT example:

Job Experience Certificate

"I need a Job Experience Certificate for a senior software engineer who worked in our Hong Kong office from March 2022 to January 2025, including details about three major fintech projects they led and their leadership of a 12-person development team."

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Document background
The Job Experience Certificate is a crucial employment document in Hong Kong's business environment, typically issued upon an employee's departure from an organization or upon specific request. It serves as an official record of employment, providing verification of an individual's work history, position, and responsibilities. The document must comply with Hong Kong's Employment Ordinance and Personal Data (Privacy) Ordinance, ensuring accurate representation of employment details while protecting sensitive personal information. This certificate is commonly required for job applications, visa processing, banking purposes, and other situations where formal proof of employment history is necessary. The document's content and format should align with Hong Kong's legal requirements while meeting international business standards for employment verification.
Suggested Sections

1. Company Letterhead: Official company letterhead including company name, address, and contact details

2. Date: Date of issuance of the certificate

3. Reference Number: Unique reference number for the certificate for tracking and verification purposes

4. Employee Details: Full name, ID/passport number (last 4 digits only for privacy), and last position held

5. Employment Period: Precise dates of employment from start to end

6. Job Responsibilities: Brief description of main duties and responsibilities held in the position

7. Confirmation Statement: Standard statement confirming the authenticity of the employment details provided

8. Signatory Block: Name, position, and signature of the authorized person issuing the certificate

Optional Sections

1. Reason for Leaving: Include only if specifically requested and if the departure was on good terms

2. Performance Assessment: Brief statement about performance, only if positive and specifically requested

3. Projects/Achievements: Notable projects or achievements during employment, if relevant to future employment

4. Salary Information: Last drawn salary and benefits, only if required by local law or specifically requested by employee

5. Training/Certifications: List of relevant training programs or certifications completed during employment

Suggested Schedules

1. Position History: Detailed list of all positions held within the company, if employee served in multiple roles

2. Project Details: Detailed list of major projects handled, if relevant to the employee's future employment

3. Training Records: Comprehensive list of training programs completed, if applicable and relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking & Finance

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Logistics

Real Estate

Media & Entertainment

Telecommunications

Insurance

Public Sector

Relevant Teams

Human Resources

Legal

Administration

Corporate Secretariat

Executive Office

Personnel Management

Employee Relations

Compliance

Relevant Roles

Human Resources Director

HR Manager

HR Officer

Chief Executive Officer

Managing Director

Department Head

Office Manager

Corporate Secretary

Legal Counsel

Administration Manager

Industries
Employment Ordinance (Cap. 57): The main employment legislation in Hong Kong that governs employment relationships and requires employers to maintain employment records and provide employment-related documentation
Personal Data (Privacy) Ordinance (Cap. 486): Regulates the handling of personal data to ensure privacy protection when including employee's personal information in the certificate
Crimes Ordinance (Cap. 200): Contains provisions against making false instruments and statements in documents, ensuring the certificate's authenticity and accuracy
Sex Discrimination Ordinance (Cap. 480): Ensures that the content of the experience certificate does not contain any discriminatory language based on gender
Disability Discrimination Ordinance (Cap. 487): Ensures that any reference to employee's capabilities or performance does not discriminate based on disability
Race Discrimination Ordinance (Cap. 602): Ensures that the certificate's content does not contain any racial discrimination or bias
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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