International Commercial Invoice Template for Hong Kong

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Key Requirements PROMPT example:

International Commercial Invoice

"I need an International Commercial Invoice for exporting electronic components from my Hong Kong-based company to a buyer in Germany, with payment via letter of credit and delivery scheduled for March 2025."

Document background

The International Commercial Invoice is a crucial document in international trade transactions, particularly within Hong Kong's robust trading environment. It serves as both a legal record of sale and a customs documentation tool, essential for cross-border transactions involving Hong Kong-based entities. This document is required whenever goods are exported or imported internationally, providing comprehensive details about the transaction including product specifications, pricing, payment terms, and shipping arrangements. The document must comply with Hong Kong's Import and Export Ordinance (Cap. 60) and other relevant trade regulations, while also meeting international standards for commercial documentation. It plays a vital role in customs clearance, tax reporting, and payment processing, making it indispensable for businesses engaged in international trade through Hong Kong.

Suggested Sections

1. Invoice Header: Contains invoice number, date, and document type identification

2. Seller Information: Complete details of the selling entity including business registration number, address, and contact information

3. Buyer Information: Complete details of the buying entity including business registration number, address, and contact information

4. Shipment Details: Information about delivery terms, shipping method, and estimated delivery date

5. Item Details: Detailed list of goods including description, quantity, unit price, and total amount

6. Payment Information: Payment terms, bank details, and currency information

7. Total Amount: Subtotal, applicable taxes, shipping costs, and final total amount

8. Declaration: Statement confirming the accuracy of the information provided

Optional Sections

1. Consignee Information: Required when goods are being shipped to a different entity than the buyer

2. Insurance Details: Include when shipping insurance is part of the transaction

3. Export License Information: Required for goods that need export licenses or permits

4. Special Handling Instructions: Include for goods requiring specific handling or storage conditions

5. Tax Exemption Details: Include when goods are exempt from certain taxes or duties

6. Letter of Credit Reference: Required when payment is made via letter of credit

7. Intermediate Bank Details: Include when payment involves correspondent or intermediate banks

Suggested Schedules

1. Packing List: Detailed breakdown of items packed, including weights and dimensions

2. Certificate of Origin: Document certifying the country of manufacture of the goods

3. Quality Certificates: Any required quality or inspection certificates for the goods

4. Product Specifications: Detailed technical specifications of the products

5. Export Licenses: Copies of relevant export licenses or permits

6. Safety Data Sheets: Required for chemicals or hazardous materials

7. Insurance Certificates: Copies of insurance documentation when applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

International Trade

Retail

Wholesale

Electronics

Textiles

Automotive

Chemical

Pharmaceuticals

Food and Beverage

Consumer Goods

Industrial Equipment

Agriculture

Raw Materials

Luxury Goods

Technology

Relevant Teams

Logistics

Finance

Accounts Receivable

International Sales

Supply Chain

Export

Import

Customs Compliance

Trade Documentation

Treasury

Commercial Operations

Credit Control

Relevant Roles

Export Manager

Import Coordinator

Trade Finance Manager

Customs Compliance Officer

Shipping Manager

Accounts Receivable Clerk

International Sales Manager

Supply Chain Manager

Trade Documentation Specialist

Finance Director

Logistics Coordinator

Commercial Operations Manager

International Business Development Manager

Credit Controller

Treasury Manager

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Authors

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