Confidentiality Agreement Letter Template for Hong Kong

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Key Requirements PROMPT example:

Confidentiality Agreement Letter

"I need a Confidentiality Agreement Letter under Hong Kong law for sharing sensitive financial and technology information with a potential investor during our Series B funding round, which is expected to commence in March 2025."

Document background
The Confidentiality Agreement Letter is a crucial document in Hong Kong's business environment, typically used when parties need to share sensitive information while maintaining confidentiality. It serves as a legally binding commitment under Hong Kong law, combining the formality of a confidentiality agreement with the more approachable format of a business letter. This document is particularly relevant in situations involving business negotiations, due diligence processes, potential partnerships, or employment relationships where confidential information needs to be shared. The letter format makes it especially suitable for situations requiring a quick turnaround while maintaining legal enforceability, and it can be used either as a standalone document or as a precursor to more detailed agreements.
Suggested Sections

1. Letter Header: Date, recipient's name and address, and letter reference number

2. Salutation: Formal greeting to the recipient

3. Introduction of Parties: Clear identification of the party sending the letter and the recipient, including their roles and capacities

4. Purpose Statement: Brief explanation of why confidential information needs to be shared and the context of the relationship

5. Definition of Confidential Information: Clear specification of what constitutes confidential information under this agreement

6. Confidentiality Obligations: Core obligations regarding the use, protection, and non-disclosure of confidential information

7. Duration of Obligations: Specification of how long the confidentiality obligations will last

8. Return or Destruction of Information: Requirements for handling confidential information after the purpose is completed

9. Closing and Signature Blocks: Formal closing, signature lines for both parties, and company stamps if required

Optional Sections

1. Permitted Disclosures: Section specifying circumstances under which confidential information may be disclosed, such as to professional advisors or as required by law

2. Security Measures: Specific requirements for how confidential information must be protected and stored

3. Intellectual Property Rights: Clarification that the agreement doesn't transfer any IP rights

4. Non-Solicitation Clause: Additional protection against soliciting employees or clients, if relevant to the business relationship

5. Governing Law and Jurisdiction: Explicit statement of Hong Kong law application and jurisdiction, if needed for extra clarity

6. Acknowledgment of Receipt: Section for recipient to acknowledge receipt and acceptance of terms by countersigning

Suggested Schedules

1. Schedule 1: Description of Confidential Information: Detailed list or categories of confidential information covered by the agreement

2. Schedule 2: Authorized Representatives: List of individuals authorized to receive and handle the confidential information

3. Schedule 3: Security Protocols: Specific security measures and protocols for handling confidential information, if extensive

4. Appendix A: Acknowledgment Form: Form for additional recipients of confidential information to sign acknowledging their obligations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Technology

Manufacturing

Professional Services

Real Estate

Healthcare

Retail and Consumer

Trading and Logistics

Education

Media and Entertainment

Biotechnology

Construction

Import/Export

Telecommunications

Investment Banking

Relevant Teams

Legal

Human Resources

Executive Leadership

Business Development

Research and Development

Information Technology

Finance

Operations

Procurement

Corporate Secretariat

Risk and Compliance

Investment

Strategy

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Legal Counsel

Business Development Manager

Project Manager

Human Resources Director

Chief Technology Officer

Investment Manager

Research and Development Director

Operations Manager

Procurement Manager

Corporate Secretary

Risk Manager

Compliance Officer

Strategy Consultant

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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