HR Outsourcing Agreement Template for Hong Kong

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Key Requirements PROMPT example:

HR Outsourcing Agreement

"I need an HR Outsourcing Agreement for my Hong Kong fintech startup with 50 employees, where we want to outsource all HR functions including recruitment, payroll, and benefits administration to a professional HR service provider starting March 2025."

Document background
This HR Outsourcing Agreement is designed for companies operating in Hong Kong who wish to delegate their human resources functions to specialized external providers. The document is particularly relevant in today's business environment where companies seek to optimize operations and access specialized HR expertise while ensuring compliance with Hong Kong's complex employment and data privacy laws. It establishes the framework for service delivery, covering areas such as recruitment, payroll, benefits administration, and employee relations, while incorporating necessary safeguards for data protection and service quality. This agreement type is especially useful for companies expanding into Hong Kong, those looking to streamline their HR operations, or organizations lacking internal HR capacity.
Suggested Sections

1. Parties: Identification of the service provider and the client company

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of HR services to be provided, including core responsibilities and deliverables

5. Term and Renewal: Duration of the agreement and renewal provisions

6. Service Provider's Obligations: Detailed obligations including compliance with laws, service standards, and reporting requirements

7. Client's Obligations: Client's responsibilities including providing necessary information and access

8. Fees and Payment: Payment terms, fee structure, and invoicing procedures

9. Data Protection and Privacy: Compliance with PDPO and data handling requirements

10. Confidentiality: Protection of confidential information of both parties and employees

11. Service Levels: Performance standards and KPIs for service delivery

12. Personnel: Requirements for service provider's staff, including qualifications and training

13. Liability and Indemnification: Risk allocation and liability limitations

14. Termination: Termination rights, process, and consequences

15. Post-Termination Obligations: Transition services and data handover requirements

16. General Provisions: Standard boilerplate clauses including governing law, notices, and amendments

Optional Sections

1. Immigration Services: Include when service provider will handle visa and immigration matters for foreign employees

2. Payroll Processing: Include when service provider will handle payroll administration

3. Employee Benefits Administration: Include when service provider will manage employee benefits programs

4. Recruitment Services: Include when service provider will handle recruitment and talent acquisition

5. Training Services: Include when service provider will provide employee training programs

6. Disaster Recovery: Include when handling critical HR systems or data requiring business continuity planning

7. Change Control: Include when services may need significant modifications during the term

8. Audit Rights: Include when client requires specific audit rights beyond standard reporting

Suggested Schedules

1. Schedule 1 - Services Description: Detailed breakdown of all HR services to be provided

2. Schedule 2 - Service Levels and KPIs: Specific performance metrics and measurement criteria

3. Schedule 3 - Fee Schedule: Detailed pricing structure and payment terms

4. Schedule 4 - Data Processing Requirements: Specific data protection and privacy requirements

5. Schedule 5 - Required Reports: List and format of required regular reports

6. Schedule 6 - Key Personnel: List of key service provider staff and their roles

7. Schedule 7 - Transition Plan: Implementation and handover process details

8. Appendix A - Service Provider Policies: Relevant service provider policies applicable to services

9. Appendix B - Client Policies: Relevant client policies that service provider must comply with

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Hospitality

Logistics

Construction

Real Estate

Media and Entertainment

Telecommunications

Relevant Teams

Human Resources

Legal

Finance

Operations

Procurement

Compliance

Risk Management

Information Technology

Executive Leadership

Relevant Roles

Chief Human Resources Officer

HR Director

Head of Human Resources

HR Manager

Chief Operating Officer

Chief Financial Officer

Operations Director

Procurement Manager

Legal Counsel

Compliance Officer

HR Operations Manager

People Operations Manager

Talent Acquisition Manager

Benefits Manager

HR Business Partner

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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