General Affidavit Form Template for Hong Kong

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Key Requirements PROMPT example:

General Affidavit Form

"I need a General Affidavit Form in Hong Kong to be used as supporting evidence for a corporate board resolution, confirming my attendance and voting at a shareholders' meeting scheduled for March 15, 2025, where I represent a major institutional investor."

Document background

The General Affidavit Form is a fundamental legal document in Hong Kong's legal system, used to provide sworn written testimony for various legal and administrative purposes. This document type is governed by the Oaths and Declarations Ordinance (Cap. 11) and related legislation, requiring strict compliance with formal requirements. It can be used in court proceedings, administrative matters, or any situation requiring formally sworn statements of fact. The affidavit must be sworn or affirmed before an authorized person, typically containing the deponent's personal information, clearly stated facts in numbered paragraphs, and proper execution details. Common uses include court proceedings, property transactions, corporate matters, and administrative applications, making it essential for both litigation and non-litigation contexts in Hong Kong.

Suggested Sections

1. Title and Caption: Identifies the document as an affidavit and includes any relevant court references or case numbers if applicable

2. Deponent Information: Full name, occupation, and address of the person making the affidavit (the deponent)

3. Body of Affidavit: Numbered paragraphs containing the facts and statements being sworn to, written in first person

4. Verification Statement: Standard declaration stating that the contents are true and correct to the best of the deponent's knowledge and belief

5. Jurat: Closing section stating when and where the affidavit was sworn, and before whom

6. Signature Block: Space for signatures of the deponent and the person administering the oath

Optional Sections

1. Interpreter's Certificate: Required when the deponent does not understand English or Chinese and an interpreter is used

2. Exhibits Reference: Required when the affidavit refers to attached documents or exhibits

3. Amendment Notation: Required when any alterations are made to the affidavit

4. Corporate Authorization: Required when the deponent is swearing on behalf of a corporation

5. Marksman's Certificate: Required when the deponent cannot sign and uses a mark instead

Suggested Schedules

1. Exhibit Certificates: Certificates identifying and authenticating each document attached to the affidavit

2. Documentary Exhibits: Copies of relevant documents referred to in the affidavit, marked as exhibits

3. Translation Certificate: If any exhibits are not in English or Chinese, certified translations must be attached

4. Index of Exhibits: Required when there are multiple exhibits, listing all attached documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Identification and Personal Details
Authority to Make Declaration
Statement of Facts
Documentary Evidence Reference
Verification of Truth
Translation Certification
Exhibit Authentication
Oath Administration
Execution and Witnessing
Corporate Authority
Declaration of Understanding
Interpretation Certification
Amendment Declaration
Service Details
Capacity Declaration

Relevant Industries

Legal Services

Financial Services

Real Estate

Banking

Insurance

Construction

Manufacturing

Healthcare

Education

Government

Import/Export

Professional Services

Retail

Transportation

Logistics

Relevant Teams

Legal

Compliance

Corporate Secretarial

Risk Management

Human Resources

Operations

Administration

Corporate Affairs

Property Management

Contracts Administration

Relevant Roles

Legal Counsel

Company Secretary

Compliance Officer

Risk Manager

Human Resources Director

Property Manager

Contract Administrator

Corporate Director

Chief Executive Officer

Chief Financial Officer

Operations Manager

Project Manager

Claims Manager

Legal Administrator

Paralegal

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Authors

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