Decline Promotion Letter Template for Hong Kong

The Decline Promotion Letter is a crucial document in Hong Kong's employment landscape, used when an employee decides not to accept a proposed advancement in their role. Subject to Hong Kong's Employment Ordinance and related employment legislation, this document serves as an official record of the employee's decision and protects both parties' interests. The letter should be drafted with consideration of Hong Kong's employment laws and business practices, ensuring clear communication while maintaining professional relationships. Typically used in situations where an internal promotion has been offered but the employee chooses not to accept it for various reasons, the Decline Promotion Letter helps document the decision-making process and can be important for future reference in career development discussions or employment records.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Formal Salutation: Professional greeting to the employee

3. Acknowledgment of Promotion Offer: Reference to the specific promotion opportunity that was offered

4. Statement of Decline: Clear and professional statement declining the promotion

5. Expression of Gratitude: Thank the employer for the opportunity and recognition

6. Current Role Commitment: Reaffirmation of commitment to current role and responsibilities

7. Professional Closing: Formal closing statement and signature block