Contract Offer Letter Template for Hong Kong

The Contract Offer Letter is a crucial document in Hong Kong's employment process, serving as the initial formal agreement between an employer and a potential employee. It is typically issued after successful job interviews and salary negotiations, but before the commencement of employment. The document must comply with Hong Kong's Employment Ordinance and related employment legislation, including requirements for essential employment terms and conditions. The Contract Offer Letter should clearly state all fundamental aspects of the employment relationship, including position, compensation, benefits, working hours, and other key terms. While more detailed terms may be covered in a subsequent employment contract, the offer letter itself forms a binding agreement once accepted by the prospective employee.

1. Company Letterhead and Date: Official company letterhead with company details and current date

2. Candidate Address Block: Full name and address of the prospective employee

3. Salutation: Personal greeting to the candidate

4. Opening Paragraph: Expression of interest and formal job offer statement

5. Position and Reporting Line: Job title, department, and reporting relationship

6. Start Date and Location: Proposed employment start date and work location

7. Compensation Package: Base salary, payment frequency, and any guaranteed bonuses

8. Working Hours: Standard working hours, days, and any shift arrangements

9. Probation Period: Length of probation period and assessment criteria

10. Benefits: Standard benefits including leave entitlement, medical coverage, and other benefits

11. Acceptance Instructions: How to accept the offer and deadline for acceptance

12. Closing: Congratulatory note and contact information for questions

13. Signature Block: Authorized signatory details and signature line for acceptance