Room Licence Agreement Template for England and Wales

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Key Requirements PROMPT example:

Room Licence Agreement

"I need a Room Licence Agreement for a student accommodation property in Manchester, with 10 rooms sharing kitchen facilities, including specific provisions for cleaning services and 24/7 security, starting from September 2025 for the academic year."

Document background
The Room Licence Agreement is a crucial document used in England and Wales when granting permission to occupy a room without creating a formal tenancy. This arrangement is particularly common in student accommodation, corporate housing, and situations where the property owner needs to maintain greater control over the property. The agreement must carefully distinguish itself from a tenancy by avoiding exclusive possession and typically includes provisions for shared facilities, services, and house rules. It needs to comply with various housing regulations while maintaining the flexibility that makes licence agreements attractive to property owners.
Suggested Sections

1. Parties: Details of licensor and licensee

2. Background: Context of the agreement and property details

3. Definitions: Key terms used throughout the agreement

4. Licence Grant: Specific terms of the licence including duration and room details

5. Payments: Licence fee, payment terms, and other charges

6. Licensor Obligations: Responsibilities of the property owner/manager

7. Licensee Obligations: Rules and responsibilities of the occupant

8. Termination: Conditions for ending the agreement

Optional Sections

1. Services: Details of included services (use when additional services are provided)

2. House Rules: Specific property rules (use for shared accommodations)

3. Insurance: Insurance requirements (use when specific insurance is required)

4. Guarantor Provisions: Details of guarantor (use when guarantor required)

Suggested Schedules

1. Schedule 1: Room Inventory: Detailed list of furniture and fittings in the room

2. Schedule 2: House Rules: Detailed property rules and regulations

3. Schedule 3: Services: Detailed description of included services

4. Appendix A: Floor Plan: Room location and shared facilities

5. Appendix B: Safety Certificates: Copies of relevant safety certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Housing Act 1988: Primary legislation to ensure proper distinction between licence and tenancy agreements. Key for establishing that the agreement is genuinely a licence and not a de facto tenancy.

Housing Act 2004: Covers safety standards and Houses in Multiple Occupation (HMO) regulations that may apply to room licence situations.

Landlord and Tenant Act 1985: Reference legislation to understand and distinguish licence rights from tenancy rights and obligations.

Protection from Eviction Act 1977: Governs notice periods and legal eviction procedures, even for licence agreements.

Regulatory Reform (Fire Safety) Order 2005: Specifies fire safety requirements and standards that must be maintained in the property.

Gas Safety Regulations 1998: Mandates annual gas safety checks and maintenance requirements for gas installations.

Electrical Safety Standards Regulations 2020: Sets requirements for electrical safety inspections and maintenance in residential properties.

Furniture and Furnishings Regulations 1988: Specifies fire safety standards for furnished accommodations.

Consumer Rights Act 2015: Ensures fairness in consumer contracts and transparency in terms and conditions.

Unfair Terms in Consumer Contracts Regulations 1999: Protects consumers against unfair standard terms in contracts.

Consumer Protection from Unfair Trading Regulations 2008: Prevents unfair commercial practices and misrepresentation in property dealings.

General Data Protection Regulation (GDPR): Governs the collection, processing, and storage of personal data of licensees.

Data Protection Act 2018: UK's implementation of GDPR principles and additional data protection requirements.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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