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Retainer Letter
"I need a Retainer Letter for my marketing agency to provide ongoing social media management services to a retail client, with a monthly fee of £5,000 and the agreement starting from March 2025."
1. Service Provider Information: Full details of the service provider including company/individual name, address, registration details, and any regulatory affiliations
2. Client Information: Complete details of the client including name, address, and contact information
3. Scope of Services: Detailed description of the services to be provided under the retainer arrangement
4. Fee Structure and Payment Terms: Monthly/periodic retainer fee, payment schedule, billing procedures, and any additional charges
5. Duration and Termination: Term of the retainer agreement, notice periods, and termination provisions
6. Service Standards: Expected level of service, response times, and performance standards
7. Confidentiality: Obligations regarding the handling and protection of confidential information
1. Intellectual Property Rights: Terms regarding ownership and use of intellectual property created during the engagement (include when services involve creation of IP)
2. Data Protection Provisions: Detailed data handling procedures and compliance with UK GDPR (include when personal data processing is involved)
3. Sub-contracting Rights: Terms for engaging third parties in service delivery (include when delegation might be needed)
4. Professional Indemnity Insurance: Details of insurance coverage and limits (include for regulated professions or high-value services)
5. Conflict of Interest: Provisions for managing potential conflicts (include for professional services firms)
1. Schedule 1 - Fee Schedule: Detailed breakdown of retainer fees, hourly rates, and additional charges
2. Schedule 2 - Service Level Agreement: Specific performance metrics, response times, and service standards
3. Schedule 3 - Key Personnel: List of main team members assigned to the client, their roles and contact details
4. Schedule 4 - Scope of Work: Detailed description of services included and excluded from the retainer arrangement
Authors
Services
Retainer Fee
Service Provider
Client
Commencement Date
Confidential Information
Deliverables
Fees
Initial Term
Key Personnel
Notice Period
Business Day
Service Hours
Service Level Requirements
Working Hours
Intellectual Property Rights
Materials
Personal Data
Professional Standards
Reports
Scope of Work
Term
Termination Date
VAT
Retainer Fee
Payment Terms
Service Levels
Duration and Termination
Confidentiality
Intellectual Property Rights
Data Protection
Professional Standards
Key Personnel
Reporting Requirements
Liability and Indemnification
Insurance
Force Majeure
Non-Solicitation
Assignment and Subcontracting
Notice Requirements
Variation
Entire Agreement
Governing Law
Dispute Resolution
Client Obligations
Service Provider Obligations
Billing and Expenses
Conflicts of Interest
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