Rent Due Letter Template for England and Wales

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Key Requirements PROMPT example:

Rent Due Letter

"I need a Rent Due Letter for a commercial tenant who is three months behind on rent payments totaling £15,000, with a deadline for payment by March 15, 2025, and I want to include the option of a payment plan."

Document background
The Rent Due Letter is a crucial document in the landlord-tenant relationship under English and Welsh law, serving as a formal demand for outstanding rent payments. It is typically issued when rent payments are overdue and represents an important step in the rent collection process before any legal action is considered. The letter should clearly state the amount owed, payment terms, and methods of payment while maintaining a professional tone that complies with relevant legislation, including the Protection from Eviction Act 1977 and the Housing Act 1988.
Suggested Sections

1. Sender Details: Full name, address, and contact information of the landlord/agent

2. Recipient Details: Full name and address of the tenant

3. Property Reference: Clear identification of the rental property

4. Amount Due: Specific amount of rent owed and payment period covered

5. Payment Details: Payment methods and bank details

6. Due Date: Clear deadline for payment

Optional Sections

1. Payment History: Summary of previous late payments, use when there's a pattern of late payment

2. Payment Plan Options: Suggested payment arrangements, use when willing to accept structured payments

3. Legal Consequences: Overview of potential legal action, use for repeated non-payment

Suggested Schedules

1. Rent Statement: Detailed breakdown of amounts owed and payment history

2. Copy of Lease Terms: Relevant sections of the tenancy agreement regarding rent payment

3. Payment Slip: Optional payment slip for manual payments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Landlord and Tenant Act 1985: Primary legislation governing the relationship between landlords and tenants, including basic rights and obligations

Housing Act 1988: Crucial legislation covering Assured and Assured Shorthold Tenancies, which are the most common forms of residential tenancies in England and Wales

Housing Act 2004: Contains provisions about housing conditions, licensing of houses in multiple occupation, and other housing-related matters

Rent Act 1977: Legislation governing regulated/protected tenancies, particularly relevant for older tenancy agreements

Consumer Rights Act 2015: Ensures fairness in communications and transparency in dealings between landlords and tenants as consumers

Protection from Eviction Act 1977: Protects tenants from harassment and illegal eviction, ensuring rent demands don't constitute harassment

Pre-Action Protocol for Possession Claims: Guidelines that must be followed before making a possession claim, including requirements for communication with tenants

Debt Respite Scheme Regulations 2020: Provides protection for tenants in debt through breathing space periods and mental health crisis moratoriums

COVID-19 Regulations: Any current regulations affecting rent collection and tenant protections during the pandemic period

Notice Period Requirements: Specific timeframes and formal requirements for giving notice regarding rent demands and potential consequences

Communication Requirements: Legal requirements for clear communication of amounts owed, payment due dates, methods, and consequences of non-payment

Professional Conduct Standards: Requirements for maintaining professional and non-threatening tone in all communications with tenants

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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