Past Due Invoice Collection Letter Template for England and Wales

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Key Requirements PROMPT example:

Past Due Invoice Collection Letter

"I need a Past Due Invoice Collection Letter for a software development project where the client hasn't paid an invoice of £25,000 that was due on March 15, 2025, and I want to include statutory interest calculations and a warning about potential legal action."

Document background
The Past Due Invoice Collection Letter is a crucial document in the debt recovery process under English and Welsh jurisdiction. It is typically used when payment for goods or services remains outstanding beyond the agreed payment terms. The letter serves multiple purposes: it formally documents the collection attempt, establishes a clear payment deadline, and can be used as evidence in subsequent legal proceedings if necessary. The document must balance assertiveness with compliance with UK debt collection regulations, including FCA guidelines and the Late Payment of Commercial Debts (Interest) Act 1998. It's an essential tool for maintaining cash flow and managing accounts receivable effectively.
Suggested Sections

1. Recipient Details: Full name, address, and reference numbers of the debtor

2. Invoice Details: Invoice number, date, and original amount owed

3. Payment History: Summary of any partial payments made and current outstanding balance

4. Payment Demand: Clear statement of amount due and payment deadline

5. Payment Instructions: How and where to make the payment

Optional Sections

1. Interest Calculation: Details of statutory interest applied, used when claiming interest on the debt

2. Previous Communications: Reference to prior attempts to collect, used when multiple reminders have been sent

3. Legal Consequences: Warning of potential legal action, used in final demand letters

4. Payment Plan Option: Offered payment arrangement terms, used when willing to accept installments

Suggested Schedules

1. Copy of Original Invoice: Proof of debt and original payment terms

2. Statement of Account: Detailed breakdown of all transactions and current balance

3. Payment History Log: Record of all payment attempts and communications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Late Payment of Commercial Debts (Interest) Act 1998: Establishes statutory right to claim interest on late commercial payments, sets statutory interest rate (Bank of England base rate plus 8%), and allows for compensation for late payment

The Limitation Act 1980: Sets time limits for bringing claims (6 years for simple contracts) and affects how long you have to pursue the debt legally

Consumer Credit Act 1974: Regulates how debts can be collected from individuals and sets requirements for information provision when dealing with individual debtors

Financial Conduct Authority (FCA) Regulations: Provides guidelines on fair treatment of debtors and establishes rules against harassment or unfair practices

General Data Protection Regulation (GDPR) and Data Protection Act 2018: Sets requirements for handling personal data and privacy considerations in communications with debtors

Consumer Rights Act 2015: Covers fairness of contract terms and consumer protection provisions when dealing with consumer debt

The Taking Control of Goods Regulations 2013: Establishes rules about debt collection processes and relevant considerations for enforcement action

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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