Letter Before Claim Template for England and Wales

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Key Requirements PROMPT example:

Letter Before Claim

"I need a Letter Before Claim against ABC Construction Ltd regarding their breach of our building contract dated January 2025, claiming £250,000 in damages for defective work and project delays."

Document background
The Letter Before Claim (also known as a Letter of Claim or Pre-Action Letter) is a mandatory first step in the litigation process under English and Welsh law. It serves as a formal notification to a potential defendant that legal proceedings may be commenced against them. The document must comply with the Pre-Action Protocols outlined in the Civil Procedure Rules, containing specific details about the claim, supporting evidence, and proposed remedy. This letter aims to promote early settlement of disputes and avoid unnecessary litigation, while ensuring all parties understand their positions before court proceedings begin.
Suggested Sections

1. Sender Details: Full contact details of the claimant or their legal representatives

2. Recipient Details: Full contact details of the defendant

3. Claim Summary: Clear summary of the claim and legal basis

4. Facts and Chronology: Detailed timeline of relevant events

5. Financial Details: Amount claimed and breakdown of calculations

6. Required Action: What the recipient needs to do and by when

7. Next Steps: Consequences of non-compliance and intended next steps

Optional Sections

1. Expert Evidence: Reference to expert reports when technical matters are involved - use for technical or professional negligence claims

2. ADR Proposals: Suggestions for alternative dispute resolution - include when willing to consider settlement through mediation

Suggested Schedules

1. Supporting Documents: Copies of relevant contracts, correspondence, or other evidence

2. Chronology: Detailed timeline if events are complex

3. Schedule of Loss: Detailed breakdown of damages claimed

4. Expert Reports: Any relevant technical or professional reports

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Civil Procedure Rules (CPR): Primary procedural rules governing civil litigation in England and Wales, particularly focusing on Pre-Action Protocols that set out the steps parties should take before commencing legal proceedings

Practice Direction on Pre-Action Conduct and Protocols: Detailed guidance on how parties should behave before starting court proceedings, including requirements for the content and format of Letters Before Claim

Limitation Act 1980: Legislation setting out the time limits within which different types of legal claims must be brought

Contracts Act 1999: Key legislation governing contractual relationships and rights, relevant if the claim involves contract disputes

Consumer Rights Act 2015: Primary consumer protection legislation, relevant if the claim involves consumer rights or business-to-consumer relationships

Data Protection Act 2018: Legislation governing the handling of personal data, must be considered when processing and sharing personal information in legal correspondence

SRA Code of Conduct: Professional regulations governing solicitors' behavior and ethical obligations when handling legal matters

Law Society Guidelines: Professional guidance from the Law Society on best practices for legal correspondence and conduct

Pre-Action Protocol for Personal Injury: Specific protocol governing claims involving personal injury

Pre-Action Protocol for Professional Negligence: Specific protocol governing claims involving professional negligence

Pre-Action Protocol for Construction and Engineering: Specific protocol governing claims involving construction and engineering disputes

Pre-Action Protocol for Debt Claims: Specific protocol governing claims involving debt recovery

Pre-Action Protocol for Defamation: Specific protocol governing claims involving defamation

Pre-Action Protocol for Housing Disrepair: Specific protocol governing claims involving housing disrepair

Pre-Action Protocol for Possession Claims: Specific protocol governing claims involving property possession

Pre-Action Protocol for Media and Communications Claims: Specific protocol governing claims involving media and communications disputes

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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