Job Police Verification Form Template for England and Wales

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Key Requirements PROMPT example:

Job Police Verification Form

"I need a Job Police Verification Form for my healthcare company that includes enhanced DBS checks and overseas police verification sections, as we're hiring nurses from multiple countries starting March 2025."

Document background
The Job Police Verification Form is a critical document in the UK employment screening process, specifically designed for use in England and Wales. It serves as the primary mechanism for employers to conduct police background checks on potential employees, ensuring compliance with safeguarding requirements and employment regulations. The form is particularly essential when hiring for positions involving vulnerable individuals, financial responsibility, or security-sensitive roles. It includes sections for personal information, employment history, and consent for background checks, all while adhering to data protection requirements under UK law.
Suggested Sections

1. Personal Information: Basic details including full name, date of birth, current address, previous addresses

2. Position Details: Information about the role being applied for and level of check required

3. Declaration: Candidate's confirmation of information accuracy and consent for checks

4. Privacy Notice: Information about how personal data will be used and processed

5. Identity Verification: List of acceptable documents and verification process

Optional Sections

1. International Police Checks: Additional section required when candidate has lived outside UK in past 5 years

2. Additional References: Extra character references section for sensitive or high-security positions

3. Professional Body Checks: Verification section for regulated professions requiring professional body checks

Suggested Schedules

1. Acceptable ID Documents List: Comprehensive list of acceptable identification documents

2. DBS Code of Practice: Guidelines for handling disclosure information

3. Privacy Policy: Detailed data protection and privacy information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Data Protection Act 2018 and UK GDPR: Regulates personal data handling including collection, processing, and storage requirements. Covers consent, transparency, special category data protection, and data retention periods.

Rehabilitation of Offenders Act 1974: Governs the rules regarding spent and unspent convictions, disclosure obligations, and rehabilitation periods for criminal offenses.

Police Act 1997 (Part V): Provides the framework for criminal record checks, including different levels of disclosure (Basic, Standard, Enhanced).

Safeguarding Vulnerable Groups Act 2006: Covers DBS checking requirements, regulated activity definitions, and barring list checks for protecting vulnerable groups.

Human Rights Act 1998: Ensures right to privacy, proportionality of information requested, and fair treatment in the verification process.

Equality Act 2010: Focuses on preventing discrimination, ensuring fair treatment regardless of criminal history, and making reasonable adjustments where needed.

Employment Rights Act 1996: Covers fair recruitment practices and employment contract implications related to police verification.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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