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Custodian Of Medical Records Agreement
"I need a Custodian of Medical Records Agreement for my small private medical practice in London, transferring approximately 5,000 patient records to a third-party storage provider starting from March 2025, with specific provisions for both physical and electronic records."
1. Parties: Identification of the custodian and the entity transferring custody
2. Background: Context of the custody arrangement and purpose of the agreement
3. Definitions: Key terms used throughout the agreement including medical records, applicable laws, and custody services
4. Scope of Services: Detailed description of custodial services and responsibilities
5. Compliance Requirements: Legal and regulatory obligations for medical records maintenance under UK GDPR, Data Protection Act, and other relevant legislation
6. Security Measures: Required security protocols for protecting medical records
7. Access and Retrieval: Procedures for accessing and retrieving records
8. Term and Termination: Duration of agreement and termination provisions
1. Digital Records Management: Specific provisions for electronic records management, including backup procedures and electronic security measures
2. Disaster Recovery: Procedures for protecting and recovering records in emergencies or disaster situations
3. International Transfer: Provisions for cross-border data transfers and compliance with international data protection requirements
1. Schedule 1: Record Inventory: Detailed list of records under custody including type, format, and retention periods
2. Schedule 2: Service Level Agreement: Specific performance metrics and service standards for record custody
3. Schedule 3: Security Protocols: Detailed security requirements and procedures for maintaining record confidentiality
4. Schedule 4: Fee Schedule: Pricing and payment terms for custodial services
5. Appendix A: Access Request Forms: Standard forms and procedures for requesting record access
6. Appendix B: Compliance Checklist: Regulatory compliance requirements checklist including GDPR, Data Protection Act, and NHS standards
Authors
Authorised Personnel
Business Day
Commencement Date
Confidential Information
Custodian
Data Controller
Data Processor
Data Protection Legislation
Effective Date
Electronic Health Records (EHR)
Force Majeure Event
Health Record
Information Governance
Medical Records
NHS
Patient Data
Personal Data
Records Management
Retention Period
Security Breach
Services
Special Categories of Personal Data
Storage Facility
Storage Period
Subject Access Request
Term
Territory
Transferor
UK GDPR
Custody Services
Record Storage Requirements
Security Measures
Access Rights
Confidentiality
Data Protection
Records Retention
Service Levels
Fees and Payment
Liability and Indemnification
Insurance
Term and Termination
Force Majeure
Compliance with Laws
Audit Rights
Information Security
Business Continuity
Record Disposal
Transfer of Records
Breach Notification
Subcontracting
Dispute Resolution
Governing Law
Assignment
Warranties
Notice Requirements
Entire Agreement
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