Consent To Disclose Personal Information Template for England and Wales

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Key Requirements PROMPT example:

Consent To Disclose Personal Information

"I need a Consent To Disclose Personal Information document for sharing employee health records with our new occupational health provider starting March 2025, ensuring compliance with UK GDPR and including specific provisions for special category data."

Document background
The Consent To Disclose Personal Information document is essential for organizations operating under English and Welsh law who need to share personal data with third parties. It ensures compliance with UK data protection legislation, particularly the UK GDPR and Data Protection Act 2018. This document should be used whenever an organization needs to share personal information beyond the purposes initially collected for, or when explicit consent is required for data sharing. It provides transparency about how personal information will be used, who will receive it, and protects both the data subject's rights and the organization's legal obligations.
Suggested Sections

1. Date: Date of the consent

2. Parties: Details of the data subject and the organization requesting consent

3. Purpose of Disclosure: Clear explanation of why the personal information is being disclosed

4. Information to be Disclosed: Specific details of what personal information will be shared

5. Recipients: Who will receive the information

6. Duration: How long the consent remains valid

7. Withdrawal Rights: Information about the right to withdraw consent

8. Declaration: Formal statement of consent and signature section

Optional Sections

1. International Transfers: Details of any transfers of personal data outside the UK

2. Special Category Data: Additional explicit consent for sensitive personal data such as health information, religious beliefs, or biometric data

3. Third Party Processing: Details of any third-party processors who will handle the personal data

Suggested Schedules

1. Schedule 1 - Categories of Personal Data: Detailed list of personal data categories to be disclosed

2. Schedule 2 - Approved Recipients: List of approved recipients of the personal data

3. Schedule 3 - Processing Activities: Detailed description of processing activities and purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

UK GDPR: UK General Data Protection Regulation - Primary legislation governing personal data processing and protection in the UK post-Brexit

Data Protection Act 2018: The UK's implementation of data protection legislation that works alongside and supplements the UK GDPR

PECR 2003: Privacy and Electronic Communications Regulations - Specific rules for electronic communications, marketing, and cookies

Common Law Duty of Confidentiality: Legal obligation to keep personal information confidential when it has been shared in circumstances giving rise to an obligation of confidence

Human Rights Act 1998: Particularly Article 8 which establishes the right to respect for private and family life

Consent Requirements - Freely Given: Consent must be given without coercion or undue influence, with genuine free choice and control

Consent Requirements - Specific: Consent must be granular and clearly specify the exact purpose of data processing

Consent Requirements - Informed: Individual must be informed about what they're consenting to in clear, plain language

Consent Requirements - Unambiguous: Must involve clear affirmative action; silence or pre-ticked boxes are not valid consent

Data Controller Identity: Document must clearly identify who is collecting and processing the personal data

Processing Purpose: Clear explanation of why the personal data is being collected and how it will be used

Data Types: Specification of what types of personal data will be collected and disclosed

Data Recipients: Information about who will receive or have access to the personal data

Retention Periods: Clear information about how long the personal data will be kept

Data Subject Rights: Information about individual's rights regarding their personal data, including access, rectification, and erasure

Withdrawal Rights: Information about the right to withdraw consent and the process for doing so

International Transfers: Details about any international transfers of personal data and associated safeguards

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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