Background Check Disclosure And Authorisation Form Template for England and Wales

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Background Check Disclosure And Authorisation Form

"I need a Background Check Disclosure and Authorization Form for our UK-based fintech startup that includes credit check authorization and international background checks, as we're hiring senior developers from multiple countries who will have access to sensitive financial data."

Document background

The Background Check Disclosure and Authorization Form is a crucial document in the employment process within England and Wales. It serves as both a disclosure mechanism and a formal authorization tool, ensuring compliance with UK data protection regulations and employment laws. This document is essential when organizations need to verify an individual's background, including criminal records through DBS checks, employment history, educational qualifications, and professional references. The form must be obtained before conducting any background checks and should clearly outline the scope of investigations being authorized.

Suggested Sections

1. Personal Information: Collection of basic identifying information about the individual including full name, date of birth, current and previous addresses

2. Disclosure Statement: Explanation of the background check process, its purpose, and the types of checks that may be conducted

3. Authorization: Express consent section for conducting background checks, including permission to contact relevant authorities and organizations

4. Data Protection Notice: Information about how personal data will be processed, stored, shared and protected in accordance with UK GDPR and Data Protection Act 2018

5. Declaration: Confirmation of truth and accuracy of provided information, signed statement by the individual

Optional Sections

1. International Checks Authorization: Additional consent for international background checks, required when the individual has lived or worked outside the UK

2. Credit Check Authorization: Specific consent for financial background checks, included for positions involving financial responsibility

3. Professional References: Authorization to contact professional references, included when reference checks are part of the screening process

4. DBS Specific Consent: Additional authorization for DBS checks, required for positions involving regulated activities or working with vulnerable groups

Suggested Schedules

1. Privacy Notice: Detailed information about data processing practices, retention periods, and individual rights under data protection laws

2. List of Checking Agencies: Information about third-party agencies that may conduct background checks and their contact details

3. Document Requirements Checklist: Comprehensive list of required documents and identification needed for verification purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services
Healthcare
Education
Government
Technology
Professional Services

Relevant Teams

Human Resources
Legal
Compliance
Data Protection
Recruitment

Relevant Roles

HR Director
Recruitment Manager
Compliance Officer
Legal Counsel
Data Protection Officer

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Let's create your Background Check Disclosure And Authorisation Form

Authors

Alex Denne

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