Direct Deposit Authorization Form Template for Germany

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Key Requirements PROMPT example:

Direct Deposit Authorization Form

"I need a Direct Deposit Authorization Form for our German tech startup that handles both domestic and international employee payments, with specific provisions for splitting salary payments between multiple bank accounts and compatibility with our cloud-based payroll system."

Document background

The Direct Deposit Authorization Form is a crucial document in the German employment relationship, required whenever an employer needs to establish or modify automatic salary payments to an employee's bank account. This form is necessary for compliance with German banking regulations, including the Payment Services Supervision Act (ZAG) and the German Banking Act (KWG). It contains the employee's banking information, authorization for automatic deposits, and necessary data protection declarations under GDPR. The document is particularly important during employee onboarding or when updating payment information, and it provides legal protection for both employer and employee by clearly documenting the authorization for regular salary transfers. The form must comply with SEPA (Single Euro Payments Area) requirements for European bank transfers and includes specific provisions required under German law for direct deposit arrangements.

Suggested Sections

1. Employee Information (Arbeitnehmerdaten): Personal information including full name, address, employee ID, and contact details

2. Employer Information (Arbeitgeberdaten): Company name, address, and relevant identification numbers

3. Bank Account Details (Bankverbindung): IBAN, BIC, bank name, and account holder information

4. Authorization Declaration (Einzugsermächtigung): Formal authorization statement for direct deposit of salary and other employment-related payments

5. Data Protection Notice (Datenschutzhinweis): GDPR-compliant statement about data collection, processing, and storage

6. Signature Block (Unterschriftsfeld): Date, place, and signature fields for employee authorization

Optional Sections

1. Multiple Account Allocation (Mehrfache Kontozuweisung): Used when employee wants to split salary between multiple accounts with specified percentages or amounts

2. Third-Party Account Authorization (Drittkontoermächtigung): Required when the target account is not in the employee's name

3. Special Payment Instructions (Besondere Zahlungsanweisungen): For specific payment timing or conditions requested by the employee

4. International Transfer Details (Internationale Überweisungsdetails): Required for non-SEPA accounts or international bank transfers

Suggested Schedules

1. Terms and Conditions (Allgemeine Geschäftsbedingungen): Standard terms governing the direct deposit arrangement

2. Additional Account Details Form (Zusätzliches Kontodetailformular): For listing multiple accounts and allocation preferences

3. SEPA Direct Debit Mandate (SEPA-Lastschriftmandat): Standard SEPA mandate form if required for specific payment arrangements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Account Holder (Kontoinhaber)
Authorized Payment (Autorisierte Zahlung)
Bank Account (Bankkonto)
Banking Day (Bankarbeitstag)
BIC (Bank Identifier Code)
Direct Deposit (Direktüberweisung)
Effective Date (Wirksamkeitsdatum)
Employee (Arbeitnehmer)
Employer (Arbeitgeber)
IBAN (International Bank Account Number)
Payment Instructions (Zahlungsanweisungen)
Payment Services Provider (Zahlungsdienstleister)
Personal Data (Personenbezogene Daten)
Processing Day (Verarbeitungstag)
Salary Payment (Gehaltszahlung)
SEPA Transfer (SEPA-Überweisung)
Value Date (Wertstellungsdatum)

Clauses

Authorization
Bank Account Details
Data Protection
Payment Terms
Modification Rights
Revocation Rights
Processing Timeline
Consent to Data Processing
Account Holder Rights
Information Accuracy
Change Notification
Termination
Governing Law
SEPA Compliance
Processing Authorization
Liability
Communication

Relevant Industries

Banking and Financial Services

Human Resources Services

Professional Services

Manufacturing

Retail

Technology

Healthcare

Education

Public Sector

Construction

Hospitality

Transportation and Logistics

All Business Sectors

Relevant Teams

Human Resources

Payroll

Finance

Accounting

Legal

Compliance

Employee Services

Benefits Administration

Relevant Roles

HR Manager

Payroll Specialist

HR Administrator

Finance Manager

Accounting Manager

Benefits Administrator

HR Director

Payroll Manager

Finance Director

HR Coordinator

Accounts Payable Specialist

HR Business Partner

Compensation Specialist

Employee Relations Manager

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Let's create your Direct Deposit Authorization Form

Authors

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