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Work Placement Contract

Work Placement Contract Template for Germany

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Key Requirements PROMPT example:

Work Placement Contract

"I need a Work Placement Contract for a mandatory 6-month engineering internship starting March 2025, compliant with German law and university requirements, including provisions for intellectual property rights as the intern will be working on R&D projects."

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Document background
The Work Placement Contract is a crucial document used in Germany to formalize internship arrangements between organizations and individuals seeking practical work experience. It serves both educational and professional purposes, being applicable to mandatory study-related internships (Pflichtpraktikum) and voluntary work placements (freiwilliges Praktikum). The contract must comply with German labor law, particularly the Berufsbildungsgesetz, Mindestlohngesetz, and Nachweisgesetz, among others. It outlines essential terms including duration, compensation, working hours, and training objectives, while ensuring proper protection of both the intern's and employer's interests. This document is particularly important as it helps organizations maintain legal compliance while providing structured learning opportunities, and it's often required for university credit or vocational training programs.
Suggested Sections

1. Parties: Identification of the employer/company and the intern, including full legal names and addresses

2. Background: Context of the internship, including whether it is mandatory (study-related) or voluntary

3. Definitions: Key terms used throughout the agreement

4. Duration and Working Hours: Start and end dates, regular working hours, break times, and compliance with Arbeitszeitgesetz

5. Place of Work: Primary location where the internship will be performed

6. Training Objectives: Specific learning goals, skills to be developed, and areas of training

7. Duties and Responsibilities: Description of intern's tasks and responsibilities, supervision arrangements

8. Remuneration: Details of any payment or allowance, payment schedule, and compliance with minimum wage regulations where applicable

9. Holiday Entitlement: Vacation days and public holiday provisions as per Bundesurlaubsgesetz

10. Illness and Absence: Procedures for reporting illness and other absences, documentation requirements

11. Confidentiality and Data Protection: Obligations regarding company secrets and personal data handling under GDPR

12. Termination: Notice periods and conditions for early termination of the internship

13. Governing Law: Confirmation that German law applies and jurisdiction details

14. Entire Agreement: Standard boilerplate confirming this is the complete agreement between parties

Optional Sections

1. Insurance Coverage: Details of insurance arrangements - required if not covered by university or mandatory placement insurance

2. Intellectual Property Rights: Required for placements involving creative or technical work that may generate IP

3. Non-Competition: Optional restrictions on future employment - use with caution as strict limitations apply in German law

4. Travel Expenses: Include if the company will reimburse travel or other expenses

5. Equipment and Resources: Required if specific company equipment or resources will be provided

6. Academic Requirements: Include for mandatory study-related internships, detailing requirements from educational institution

7. Performance Evaluation: Include if formal evaluation or internship certificate will be provided

8. Social Security Provisions: Required for paid internships or those exceeding certain durations

Suggested Schedules

1. Training Plan: Detailed week-by-week or month-by-month breakdown of training activities and learning objectives

2. Company Policies: Relevant workplace policies, codes of conduct, and safety regulations

3. Educational Institution Requirements: For mandatory internships, documentation from university/school regarding internship requirements

4. Confidentiality Agreement: Detailed NDA if required by company policy

5. Health and Safety Guidelines: Specific workplace safety instructions and procedures

6. Equipment List: Inventory of any company equipment provided to the intern

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Intern
Company
Training Supervisor
Educational Institution
Placement Period
Working Day
Working Hours
Training Plan
Mandatory Internship
Voluntary Internship
Confidential Information
Intellectual Property
Company Policies
Training Objectives
Work Location
Remuneration
Notice Period
Company Property
Training Certificate
Academic Requirements
Business Hours
Workplace
Personal Data
Force Majeure
Affiliate
Group Company
Trade Secrets
Work Product
Training Materials
Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Professional Services

Media and Entertainment

Automotive

Energy

Telecommunications

Pharmaceuticals

Construction

Hospitality

Research and Development

Non-Profit Organizations

Public Sector

Engineering

Creative Industries

Environmental Services

Relevant Teams

Human Resources

Legal

Compliance

Training and Development

Talent Acquisition

University Relations

Department Specific Operations

Administration

Learning and Development

Employee Relations

Relevant Roles

Human Resources Manager

Legal Counsel

Training Coordinator

Department Manager

Internship Supervisor

HR Director

Talent Acquisition Specialist

Learning and Development Manager

Compliance Officer

University Relations Manager

Recruitment Manager

HR Business Partner

Training Manager

Department Head

Chief Human Resources Officer

Industries
Berufsbildungsgesetz (BBiG): Vocational Training Act - Governs vocational training relationships and work placements, including requirements for training contracts and rights/obligations of both parties
Mindestlohngesetz (MiLoG): Minimum Wage Act - Determines whether the intern is entitled to minimum wage, with specific exceptions for mandatory internships
Arbeitszeitgesetz (ArbZG): Working Hours Act - Regulates maximum working hours, break periods, and rest periods
Arbeitsschutzgesetz (ArbSchG): Occupational Safety and Health Act - Ensures workplace safety and health protection measures
Bundesurlaubsgesetz (BUrlG): Federal Leave Act - Determines vacation entitlements and related regulations
Nachweisgesetz (NachwG): Documentation Act - Requires essential contractual terms to be documented in writing
Sozialgesetzbuch (SGB): Social Security Code - Covers social insurance obligations including health insurance, accident insurance, and pension insurance
Datenschutz-Grundverordnung (DSGVO): General Data Protection Regulation (GDPR) - Regulates the handling of personal data in the employment context
Entgeltfortzahlungsgesetz (EntgFG): Continued Remuneration Act - Governs continued payment during illness and holidays
Allgemeines Gleichbehandlungsgesetz (AGG): General Equal Treatment Act - Ensures non-discrimination in the workplace and during the application process
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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