Separation Letter Template for Germany

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Key Requirements PROMPT example:

Separation Letter

"I need a Separation Letter for a senior software developer in our Munich office who has agreed to an amicable departure, with the employment ending on March 31, 2025, including a 3-month garden leave period and a standard confidentiality clause."

Document background
The Separation Letter (Aufhebungsvertrag) is a crucial document in German employment law, used when both employer and employee agree to terminate their employment relationship by mutual consent. This approach often provides a more amicable and flexible alternative to unilateral termination, allowing parties to negotiate terms that benefit both sides. The document needs to comply with German labor law requirements, particularly the written form requirement under § 623 BGB. It typically includes essential elements such as termination date, severance payments, benefit treatments, and final settlements. The Separation Letter is particularly useful in situations where a standard termination might be legally challenging or when parties wish to avoid potential litigation. Special attention must be paid to social security implications and the mandatory cooling-off period for unemployment benefits under German law.
Suggested Sections

1. Header Information: Company letterhead, date, and employee's personal information

2. Subject Line: Clear identification as 'Separation Agreement' (Aufhebungsvertrag)

3. Employment Details: Reference to current employment contract, position, and start date

4. Termination Agreement: Statement of mutual agreement to terminate employment and effective date

5. Final Working Day: Specification of the last working day and any garden leave arrangements

6. Financial Settlement: Details of final salary, outstanding vacation days, and any severance payment

7. Company Property: Requirements for returning company property and documents

8. Confidentiality: Confirmation of ongoing confidentiality obligations

9. Reference Letter: Commitment to provide a qualified reference letter (qualifiziertes Arbeitszeugnis)

10. Final Settlement: Confirmation that all claims are settled between the parties

11. Signatures: Space for dated signatures of both parties

Optional Sections

1. Garden Leave: Used when employee is to be released from work duties before termination date

2. Non-Competition: Include if there are post-employment competition restrictions

3. Outplacement Support: When company offers career transition assistance

4. Bonus Treatment: If employee is entitled to any bonus or variable compensation

5. Benefits Continuation: When certain benefits will continue post-employment

6. Works Council Reference: Required if works council was involved in the separation process

7. Legal Advice Confirmation: Statement confirming employee had opportunity to seek legal advice

8. Social Security Notice: Information about potential impact on unemployment benefits

Suggested Schedules

1. Calculation of Final Payment: Detailed breakdown of final salary, severance, and other payments

2. Company Property List: Itemized list of company property to be returned

3. Benefits Summary: Overview of any benefits treatment post-termination

4. Reference Letter Draft: Proposed text for the qualified reference letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Technology

Manufacturing

Professional Services

Healthcare

Retail

Telecommunications

Energy

Construction

Education

Automotive

Media and Entertainment

Pharmaceuticals

Logistics

Real Estate

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Research and Development

Production

Quality Assurance

Customer Service

Administration

Business Development

Project Management Office

Strategy

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Managing Director

Department Head

Senior Manager

Project Manager

Software Developer

Sales Representative

Marketing Manager

Financial Analyst

HR Manager

Operations Manager

Research Scientist

Account Manager

Business Development Manager

Technical Lead

Administrative Assistant

Production Supervisor

Customer Service Representative

Quality Assurance Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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