Security Deposit Refund Letter Generator for Germany

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Key Requirements PROMPT example:

Security Deposit Refund Letter

"I need a Security Deposit Refund Letter for a tenant who is moving out on March 15, 2025, with no damages or deductions, to return their full deposit of €2,400 plus accumulated interest for a residential apartment in Berlin."

Document background

The Security Deposit Refund Letter is a crucial document in German rental relationships, used when a tenancy comes to an end and the security deposit (Mietkaution) needs to be returned. Under German law, particularly §551 BGB, landlords must handle security deposits in specific ways, including holding them in separate interest-bearing accounts and returning them within a reasonable timeframe after tenancy termination. This document serves to formally communicate the deposit refund details, including any deductions for damages or unpaid rent, interest earned, and the final refund amount. It helps ensure compliance with legal requirements and provides clear documentation of the deposit settlement process. The letter is particularly important as German law provides specific tenant protections regarding security deposits, and proper documentation helps prevent disputes and demonstrates regulatory compliance.

Suggested Sections

1. Sender Details: Full name and address of the landlord/property manager

2. Recipient Details: Full name and forwarding address of the tenant

3. Property Identification: Complete address of the rental property and relevant rental period

4. Original Deposit Information: Amount of security deposit originally paid and date of payment

5. Property Inspection Results: Date of final inspection and general condition assessment

6. Refund Amount: Clear statement of the total amount being refunded

7. Payment Details: Bank account information for the refund transfer and expected payment date

8. Closing: Formal closing, date, and signature of the landlord/property manager

Optional Sections

1. Deduction Details: Itemized list and explanation of any deductions made from the deposit, to be included if there are any withholdings

2. Interest Calculation: Breakdown of interest earned on the deposit, required if the deposit was held in an interest-bearing account

3. Dispute Resolution Notice: Information about the tenant's right to dispute deductions, included when there are deductions

4. Forwarding Address Confirmation: Confirmation of the tenant's new address, included when the refund is being sent to a different address than the rental property

Suggested Schedules

1. Property Inspection Report: Detailed documentation of the property's condition at move-out

2. Photographic Evidence: Photos documenting any damage or issues leading to deductions

3. Repair Invoices: Copies of invoices or estimates for repairs if deductions are made

4. Original Deposit Receipt: Copy of the original security deposit payment receipt

5. Move-out Protocol: Signed move-out inspection protocol (Übergabeprotokoll)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Security Deposit (Mietkaution)
Rental Property
Lease Agreement (Mietvertrag)
Landlord (Vermieter)
Tenant (Mieter)
Move-out Date (Auszugsdatum)
Final Inspection (Wohnungsabnahme)
Handover Protocol (Übergabeprotokoll)
Deductions (Abzüge)
Interest (Zinsen)
Refund Amount (Rückzahlungsbetrag)
Payment Period (Zahlungsfrist)
Rental Period (Mietzeit)
Original Deposit Receipt (Kautionsquittung)
Property Damage (Sachschäden)
Bank Account Details (Kontodaten)
Notice Period (Kündigungsfrist)
Final Settlement (Endabrechnung)

Clauses

Property Identification
Deposit Acknowledgment
Inspection Results
Refund Calculation
Deduction Details
Interest Calculation
Payment Terms
Bank Details
Dispute Resolution
Notice
Documentation
Liability Release
Governing Law
Contact Details

Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Student Housing

Corporate Housing

Rental Property Management

Property Investment

Facility Management

Relevant Teams

Legal

Property Management

Operations

Finance

Accounting

Tenant Relations

Asset Management

Compliance

Administrative Support

Real Estate Operations

Relevant Roles

Property Manager

Real Estate Manager

Facility Manager

Legal Counsel

Property Administrator

Leasing Manager

Asset Manager

Building Manager

Real Estate Administrator

Tenant Relations Manager

Operations Manager

Housing Coordinator

Property Accountant

Lease Administrator

Compliance Officer

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Authors

Alex Denne

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