Security Deposit Disposition Form Template for Germany

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Key Requirements PROMPT example:

Security Deposit Disposition Form

"I need a Security Deposit Disposition Form for returning a residential tenant's deposit in full, with the standard interest calculation as per German law, for a lease ending March 1, 2025."

Document background

The Security Deposit Disposition Form is a crucial document used at the conclusion of rental agreements in Germany, whether residential or commercial. It is specifically designed to comply with German Civil Code (BGB) requirements regarding the handling and return of security deposits, which must be completed within a reasonable timeframe after the lease ends. The form documents the original deposit amount, accrued interest (as required by German law), any legitimate deductions for damages or unpaid charges, and the final amount to be returned. This document is essential for proper documentation and legal compliance, as German law strictly regulates security deposit handling, including the requirement for landlords to keep deposits in separate, interest-bearing accounts and to provide detailed accountings of any deductions. The form helps prevent disputes and provides clear documentation for both parties regarding the final disposition of the security deposit.

Suggested Sections

1. Property and Parties Information: Details of the rental property address, landlord's and tenant's full names and contact information

2. Rental Agreement Reference: Reference to the original rental agreement, including date and term of lease

3. Original Deposit Details: Amount of security deposit paid, date received, and bank account details where it was held

4. Property Inspection Results: Summary of the move-out inspection findings and condition of the property

5. Deposit Calculation: Breakdown of the deposit return calculation, including original amount, accrued interest, and any deductions

6. Payment Instructions: Details of how and when the deposit will be returned, including bank account information for transfer

7. Signatures: Space for both parties to sign and date the form, confirming agreement to the disposition

Optional Sections

1. Deductions Itemization: Detailed list of any deductions from the deposit, with specific amounts and reasons - required only if deductions are being made

2. Dispute Notice: Section outlining any disputes regarding deductions and the process for resolution - included only if there are disputed items

3. Commercial Property Additions: Additional terms specific to commercial properties, such as restoration requirements - only for commercial leases

4. Utilities Settlement: Final settlement of utility payments and outstanding bills - included if utilities were part of the lease agreement

5. Forwarding Address Confirmation: Confirmation of tenant's new address for future correspondence - included if tenant is moving to a new address

Suggested Schedules

1. Schedule A - Damage Documentation: Photos and detailed descriptions of any damage being claimed against the deposit

2. Schedule B - Repair Invoices: Copies of invoices or estimates for repairs being deducted from the deposit

3. Schedule C - Final Meter Readings: Documentation of final utility meter readings and outstanding utility bills

4. Appendix 1 - Move-out Inspection Report: Detailed inspection report from the final property walkthrough

5. Appendix 2 - Bank Interest Statement: Statement showing interest earned on the security deposit during the lease period

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Real Estate

Property Investment

Legal Services

Banking and Financial Services

Property Development

Relevant Teams

Legal

Real Estate Operations

Property Management

Facility Management

Tenant Relations

Asset Management

Housing Administration

Lease Administration

Document Management

Risk Management

Relevant Roles

Property Manager

Real Estate Agent

Leasing Manager

Legal Counsel

Housing Administrator

Facility Manager

Property Administrator

Real Estate Investment Manager

Tenant Relations Manager

Building Manager

Asset Manager

Real Estate Operations Director

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Authors

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