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Office SLA
"I need an Office SLA for our Munich headquarters, covering basic office support services including reception, mail handling, and meeting room management, with standard service levels and KPIs, starting from March 2025."
1. Parties: Identification of service provider and customer with full legal entity details
2. Background: Context of the agreement and brief description of the services to be provided
3. Definitions: Detailed definitions of technical terms, KPIs, and other specific terminology used in the agreement
4. Scope of Services: Detailed description of office services covered under the agreement
5. Service Levels: Specific performance metrics, standards, and quality levels to be maintained
6. Response and Resolution Times: Timeframes for addressing service requests and resolving issues
7. Performance Monitoring: Methods and procedures for monitoring and reporting service performance
8. Service Provider Obligations: Key responsibilities and commitments of the service provider
9. Customer Obligations: Customer responsibilities and requirements for service delivery
10. Data Protection and Security: GDPR compliance measures and data security requirements
11. Fees and Payment Terms: Pricing structure, payment schedule, and billing procedures
12. Term and Termination: Duration of agreement, renewal terms, and termination conditions
13. Liability and Indemnification: Limitation of liability and indemnification provisions under German law
14. Force Majeure: Circumstances excusing performance and related procedures
15. Governing Law and Jurisdiction: Confirmation of German law application and jurisdiction
1. Change Management: Procedures for requesting and implementing service changes, recommended for complex service arrangements
2. Disaster Recovery: Business continuity and disaster recovery procedures, important for critical services
3. Training and Support: Details of training provided to customer staff, relevant when specific systems or tools are involved
4. Environmental Requirements: Sustainability and environmental standards, important for environmentally conscious organizations
5. Subcontractor Management: Rules and procedures for engaging subcontractors, needed if subcontractors may be used
6. Innovation and Improvement: Processes for service improvement and technology updates, relevant for long-term agreements
7. Exit Management: Detailed transition procedures at contract end, important for complex service arrangements
1. Schedule 1 - Service Descriptions: Detailed specifications of each service component and delivery requirements
2. Schedule 2 - Service Level Metrics: Detailed KPIs, measurement methods, and reporting requirements
3. Schedule 3 - Fee Schedule: Detailed pricing, including base fees, variable charges, and any adjustment mechanisms
4. Schedule 4 - Escalation Matrix: Contact details and procedures for different levels of issue escalation
5. Schedule 5 - RACI Matrix: Responsibility assignment matrix for key activities and decisions
6. Appendix A - Report Templates: Standard templates for performance reporting and communication
7. Appendix B - Technical Requirements: Specific technical standards and requirements for service delivery
8. Appendix C - Data Processing Agreement: Detailed GDPR-compliant data processing terms and procedures
Authors
Service Provider
Customer
Services
Service Levels
Key Performance Indicators (KPIs)
Response Time
Resolution Time
Business Day
Business Hours
Core Hours
Service Credits
Service Level Failure
Performance Review
Maintenance Window
Emergency Maintenance
Service Request
Incident
Priority Levels
Critical Incident
Escalation Path
Help Desk
Support Services
Planned Downtime
Unplanned Downtime
Service Reports
Measurement Period
Monitoring Tools
Customer Representative
Service Provider Representative
Premises
Equipment
Force Majeure Event
Confidential Information
Personal Data
Data Protection Laws
GDPR
Service Improvement Plan
Quality Standards
Acceptable Use Policy
Change Request
Service Credits
Service Commencement Date
Contract Year
Review Period
Service Charges
Additional Services
Excluded Services
Service Levels
Performance Standards
Response Times
Monitoring and Reporting
Data Protection
Confidentiality
Payment Terms
Service Credits
Customer Obligations
Provider Obligations
Health and Safety
Quality Standards
Change Control
Dispute Resolution
Force Majeure
Term and Termination
Liability and Indemnification
Insurance
Intellectual Property
Staff and Personnel
Subcontracting
Compliance with Laws
Notices
Assignment
Entire Agreement
Severability
Governing Law
Access Rights
Emergency Procedures
Business Continuity
Environmental Requirements
Audit Rights
Real Estate
Facility Management
Professional Services
Financial Services
Technology
Healthcare
Manufacturing
Retail
Education
Government
Telecommunications
Consulting
Facilities Management
Operations
Legal
Procurement
Administration
Property Management
Compliance
Risk Management
Finance
Human Resources
Facility Manager
Operations Director
Office Manager
Procurement Manager
Contract Manager
Service Delivery Manager
Building Services Manager
Administrative Services Manager
Workplace Services Manager
Legal Counsel
Chief Operating Officer
Head of Facilities
Compliance Officer
Property Manager
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