Employee Transfer Letter Template for Germany

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Key Requirements PROMPT example:

Employee Transfer Letter

"I need an Employee Transfer Letter under German law for transferring a senior software engineer from our Berlin office to our Munich office, effective March 1, 2025, including relocation package details and provisions for hybrid working arrangements."

Document background
The Employee Transfer Letter is a crucial document used when an employee is being moved to a different position, department, or location within the same organization in Germany. It serves as an official amendment to the existing employment contract, ensuring compliance with German labor laws, particularly the Notification Act and Works Constitution Act. This document is essential for documenting changes in employment conditions, maintaining clear communication, and protecting both employer and employee interests. It typically includes details about the new role, location, reporting structure, any changes to compensation or benefits, and effective date of transfer. In the German legal context, this document must be precise and comprehensive, as it forms part of the employee's official employment documentation.
Suggested Sections

1. Letter Header: Company letterhead, date, and employee's personal details

2. Opening Statement: Reference to previous discussions and confirmation of the transfer decision

3. Current Position Details: Brief description of the employee's current role and location

4. New Position Details: Specific details about the new role, responsibilities, and reporting structure

5. Transfer Location: Clear specification of the new work location and any relevant facility details

6. Effective Date: The date when the transfer becomes effective

7. Terms and Conditions: Confirmation of which employment terms remain unchanged and specification of any modifications

8. Compensation and Benefits: Any changes to salary, benefits, or allowances related to the transfer

9. Closing and Signatures: Acknowledgment request, contact information for questions, and signature blocks

Optional Sections

1. Relocation Support: Details of relocation assistance, if the transfer involves moving to a different city or region

2. Transition Period: Information about any handover period or transition arrangements, if applicable

3. Works Council Approval: Reference to works council consultation and approval, if required under German law

4. Training Provisions: Details of any training or orientation programs for the new role

5. International Considerations: Special provisions for international transfers, including visa requirements if applicable

6. Temporary Transfer Terms: Specific terms if the transfer is temporary, including duration and return conditions

Suggested Schedules

1. Job Description: Detailed description of the new role, responsibilities, and expectations

2. Compensation Details: Breakdown of any revised salary structure, allowances, or benefits

3. Relocation Package: Detailed list of relocation benefits and support, if applicable

4. Required Documentation: List of documents the employee needs to complete for the transfer

5. Contact Information: Key contacts at the new location and HR support contacts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology

Financial Services

Healthcare

Retail

Professional Services

Construction

Energy

Telecommunications

Automotive

Chemical Industry

Logistics

Education

Media and Entertainment

Pharmaceuticals

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Talent Management

Global Mobility

Compensation & Benefits

Personnel Administration

Corporate Services

Operations

Relevant Roles

HR Manager

HR Director

Legal Counsel

Employment Lawyer

HR Business Partner

Compensation & Benefits Manager

Talent Management Director

HR Operations Manager

Mobility Manager

Recruitment Manager

Employee Relations Manager

Department Manager

Line Manager

Division Head

Regional Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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