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Debt Collection Warning Letter
"I need a Debt Collection Warning Letter in German and English for collecting €45,000 from a manufacturing company in Berlin, covering three unpaid invoices from January 2025, with a 14-day payment deadline and the option for installment payments."
1. Sender Details: Full name and address of the creditor or collection agency, including any registration numbers if applicable
2. Recipient Details: Full name and address of the debtor, including any reference or customer numbers
3. Date and Reference: Current date and any relevant reference numbers for the claim
4. Subject Line: Clear indication that this is a payment reminder/warning letter (Mahnung)
5. Claim Details: Specific information about the outstanding debt, including original invoice number, date, and amount
6. Payment Demand: Clear statement of the total amount due, including any additional fees or interest
7. Payment Instructions: Specific payment details including bank account information and payment deadline
8. Legal Consequences: Statement of potential legal actions if payment is not received by the deadline
1. Interest Calculation: Detailed breakdown of interest charges - include when charging default interest
2. Previous Communications: Reference to previous reminders - include when multiple reminders have been sent
3. Payment Plan Option: Offer of installment payments - include when willing to accept payment in installments
4. Power of Attorney: Confirmation of authority - include when writing on behalf of another party
5. Dispute Resolution: Information about dispute processes - include when required by sector-specific regulations
1. Original Invoice Copy: Copy of the original invoice(s) relating to the debt
2. Payment History: Record of any partial payments made and outstanding balance
3. Interest Calculation Sheet: Detailed breakdown of how interest has been calculated
4. Contract Documentation: Copies of relevant contracts or agreements that established the debt
Authors
Due Date (Fälligkeitsdatum)
Default Interest Rate (Verzugszinssatz)
Payment Deadline (Zahlungsfrist)
Outstanding Balance (Offener Betrag)
Collection Costs (Mahnkosten)
Original Invoice (Ursprüngliche Rechnung)
Payment Terms (Zahlungsbedingungen)
Default Notice (Mahnung)
Creditor (Gläubiger)
Debtor (Schuldner)
Reference Number (Aktenzeichen)
Collection Agency (Inkassounternehmen)
Legal Proceedings (Gerichtliches Mahnverfahren)
Default (Verzug)
Bank Details (Bankverbindung)
Debt Description
Payment Demand
Payment Instructions
Default Interest
Collection Costs
Payment Deadline
Legal Consequences
Prior Notice Reference
Authority Statement
Document Authentication
Payment History
Interest Calculation
Legal Compliance
Contact Information
Payment Options
Dispute Resolution
Retail
Manufacturing
Professional Services
Financial Services
Healthcare
Construction
Technology
Telecommunications
Utilities
Real Estate
Wholesale Trade
Transportation and Logistics
Finance
Legal
Accounts Receivable
Credit Control
Collections
Treasury
Compliance
Customer Service
Risk Management
Operations
Credit Controller
Accounts Receivable Manager
Collections Specialist
Financial Manager
Legal Counsel
Debt Recovery Officer
Finance Director
Credit Manager
Accounts Manager
Legal Administrator
Compliance Officer
Treasury Manager
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