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Cash Count Audit Report

Cash Count Audit Report Template for Germany

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Key Requirements PROMPT example:

Cash Count Audit Report

"I need a Cash Count Audit Report for a retail chain with 15 locations in Munich, focusing on high-value transactions over €10,000 and including specific sections on anti-money laundering compliance procedures."

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Document background
The Cash Count Audit Report is a critical control document used in German business operations to maintain accurate records of cash handling and verification procedures. It is typically required when conducting routine cash audits, shift changes, or investigating discrepancies in cash holdings. The document must comply with German Commercial Code (HGB), Money Laundering Act (GwG), and tax regulations (AO), making it an essential tool for demonstrating proper cash management and internal control procedures. The report includes detailed counts by denomination, variance analysis, control observations, and signatures of all parties involved, serving as both an internal control mechanism and an audit trail for regulatory compliance.
Suggested Sections

1. Report Header: Basic information including date, location, time of count, and authorized personnel present

2. Purpose and Scope: Statement of the audit's purpose and the cash handling points being examined

3. Methodology: Description of the counting procedures, controls, and verification methods used

4. Count Results: Detailed breakdown of cash counted by denomination and type

5. Reconciliation: Comparison of physical count with system/book balance and explanation of any variances

6. Control Assessment: Evaluation of cash handling procedures and internal controls observed during the count

7. Findings and Observations: Documentation of any discrepancies, issues, or notable observations

8. Conclusion: Summary of results and statement of accuracy

9. Signatures: Signatures of all parties involved in the count and verification process

Optional Sections

1. Executive Summary: Brief overview of key findings and conclusions, typically included for larger operations or when reporting to senior management

2. Previous Audit Comparison: Comparison with previous audit results, included when tracking historical performance or addressing past issues

3. Risk Assessment: Evaluation of cash handling risks identified during the audit, included when specific risks are identified

4. Recommendations: Specific suggestions for improving cash handling procedures, included when deficiencies are identified

5. Management Response: Space for management to respond to findings and recommendations, included when immediate feedback is required

Suggested Schedules

1. Denomination Count Sheet: Detailed worksheet showing the count breakdown by currency denomination

2. Variance Report: Detailed analysis of any discrepancies found between physical count and system records

3. Photo Documentation: Photos of sealed bags, counting process, or any relevant physical evidence

4. System Reports: POS reports, cash register Z-reports, or other relevant system documentation

5. Sign-off Sheets: Individual count verification forms signed by each counter

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Retail

Banking and Financial Services

Hospitality

Entertainment

Food Service

Public Administration

Transportation

Healthcare

Education

Gaming and Casinos

Relevant Teams

Treasury

Internal Audit

Finance

Accounting

Compliance

Operations

Risk Management

Cash Operations

Store Operations

Branch Management

Relevant Roles

Treasury Manager

Cash Operations Manager

Internal Auditor

Compliance Officer

Financial Controller

Store Manager

Branch Manager

Chief Financial Officer

Accounting Manager

Risk Manager

Operations Manager

Shift Supervisor

Head Cashier

Finance Director

Industries
German Commercial Code (Handelsgesetzbuch - HGB): Regulates commercial transactions and business operations, including requirements for proper accounting, documentation, and cash handling procedures
Money Laundering Act (Geldwäschegesetz - GwG): Sets requirements for cash transaction documentation and reporting to prevent money laundering and terrorist financing
German Tax Code (Abgabenordnung - AO): Establishes requirements for maintaining accurate cash records for tax purposes and proper documentation of cash transactions
German Generally Accepted Accounting Principles (German GAAP): Provides standards for accounting practices, including cash handling and documentation procedures
Works Constitution Act (Betriebsverfassungsgesetz - BetrVG): May be relevant if the cash count involves employee participation or works council oversight
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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