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Payment Collection Letter

Payment Collection Letter Template for Switzerland

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Key Requirements PROMPT example:

Payment Collection Letter

"I need a Payment Collection Letter under Swiss law for collecting three overdue invoices totaling CHF 45,000 from a manufacturing company in Zurich, with a final payment deadline of March 15, 2025."

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Document background
A Payment Collection Letter is a crucial document in the Swiss debt collection process, typically used when informal payment requests have been unsuccessful. This document serves as a formal demand for payment and often precedes more formal debt enforcement proceedings under Swiss law. It must comply with the Swiss Federal Debt Enforcement and Bankruptcy Act (DEBA) and related regulations, including clear identification of parties, precise debt details, payment instructions, and applicable deadlines. The letter should be professional yet firm, clearly stating the consequences of non-payment while remaining within legal boundaries. It's an essential tool for businesses and individuals seeking to recover outstanding debts while maintaining compliance with Swiss debt collection regulations and protecting their legal rights in potential future proceedings.
Suggested Sections

1. Creditor Information: Full legal name and contact details of the creditor

2. Debtor Information: Full name and address of the debtor

3. Debt Details: Clear statement of the outstanding amount, original invoice number(s), and date(s)

4. Payment Demand: Formal demand for payment including the total amount due and any applicable interest

5. Payment Instructions: Clear instructions for making payment including bank details and payment deadline

6. Legal Basis: Reference to the underlying contract or obligation creating the debt

7. Consequences of Non-Payment: Statement of potential legal actions if payment is not received by the deadline

Optional Sections

1. Previous Communications: Reference to prior payment requests or communications, used when there has been previous correspondence

2. Payment Plan Option: Offer of installment payments or settlement options, included when there's willingness to negotiate terms

3. Interest Calculation: Detailed breakdown of interest charges, included when charging default interest

4. Dispute Resolution: Information about how to dispute the debt, included when required by local regulations or best practice

5. Power of Attorney: If the letter is sent by a collection agency or lawyer, include details of authorization to act on creditor's behalf

Suggested Schedules

1. Copy of Original Invoice(s): Copies of unpaid invoices referenced in the letter

2. Payment History: Statement showing partial payments made and remaining balance, if applicable

3. Contractual Documentation: Relevant excerpts from contracts or agreements that establish the debt

4. Interest Calculation Sheet: Detailed breakdown of how interest has been calculated, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Healthcare

Technology

Financial Services

Real Estate

Wholesale Trade

Transportation and Logistics

Education

Utilities

Telecommunications

Relevant Teams

Finance

Accounts Receivable

Legal

Credit Control

Treasury

Risk Management

Administration

Corporate Governance

Operations

Relevant Roles

Credit Controller

Accounts Receivable Manager

Finance Director

Collections Specialist

Financial Controller

Credit Manager

Accounts Manager

Legal Counsel

Chief Financial Officer

Treasury Manager

Debt Collection Officer

Finance Administrator

Business Owner

Company Secretary

Risk Manager

Industries
Swiss Federal Debt Enforcement and Bankruptcy Act (DEBA): The primary legislation governing debt collection procedures in Switzerland, including formal requirements for payment demands and collection processes
Swiss Code of Obligations (CO): Governs contractual relationships, payment obligations, default interest rates, and general principles of debt collection in civil law
Federal Act on Unfair Competition (UCA): Ensures that debt collection practices are fair and do not constitute harassment or unfair business practices
Federal Act on Data Protection (FADP): Regulates the handling and processing of debtor's personal information during the collection process
Swiss Civil Procedure Code (CPC): Relevant for legal proceedings if the payment collection needs to be enforced through court action
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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