Monthly Minutes Template for Switzerland

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Key Requirements PROMPT example:

Monthly Minutes

"I need a template for Monthly Minutes for our Swiss technology startup's board meetings starting January 2025, with specific sections for technical project updates and virtual attendance protocols."

Document background
Monthly Minutes are fundamental corporate governance documents required under Swiss law for documenting regular corporate meetings and decision-making processes. These minutes must be maintained in accordance with Articles 698-702 of the Swiss Code of Obligations, which specifies requirements for meeting documentation and corporate record-keeping. Monthly Minutes serve as the official record of corporate activities, capturing attendance, discussions, voting results, and resolutions passed during regular monthly meetings. They are essential for maintaining corporate transparency, providing legal protection, and ensuring compliance with Swiss regulatory requirements. The document is particularly important for audit trails, corporate governance reviews, and demonstrating proper decision-making processes to stakeholders and regulatory authorities.
Suggested Sections

1. Meeting Details: Date, time, location (physical or virtual), and type of meeting

2. Attendees and Quorum: List of present and absent members, confirmation of quorum, and any invited guests or observers

3. Approval of Previous Minutes: Review and formal approval of the previous meeting's minutes, including any corrections

4. Agenda Items: List of topics discussed, in the order they were addressed

5. Discussions and Deliberations: Summary of key points discussed for each agenda item

6. Decisions and Resolutions: Formal recording of all decisions made, including voting results where applicable

7. Action Items: List of tasks assigned, responsible parties, and deadlines

8. Next Meeting: Date and time of the next scheduled meeting

9. Closure: Time of meeting conclusion and signature of the chairperson and secretary

Optional Sections

1. Financial Report Review: Include when monthly financial statements or reports are presented

2. Committee Reports: Include when specific committees need to present their activities and recommendations

3. Risk Assessment: Include when specific risks or compliance issues are discussed

4. Special Resolutions: Include when extraordinary decisions requiring special documentation are made

5. Conflicts of Interest: Include when any conflicts of interest are declared during the meeting

Suggested Schedules

1. Attendance Register: Detailed list of attendees with signatures (for physical meetings) or confirmation of attendance (for virtual meetings)

2. Financial Reports: Monthly financial statements or reports discussed during the meeting

3. Presentation Materials: Copies of any presentations or materials discussed during the meeting

4. Supporting Documents: Any additional documents referenced or tabled during the meeting

5. Voting Records: Detailed breakdown of votes for specific resolutions, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Financial Services

Banking

Insurance

Manufacturing

Technology

Healthcare

Retail

Professional Services

Energy

Transportation

Real Estate

Telecommunications

Education

Non-Profit Organizations

Construction

Pharmaceutical

Relevant Teams

Legal

Corporate Governance

Compliance

Board Services

Executive Office

Corporate Secretariat

Administrative Services

Risk Management

Internal Audit

Corporate Affairs

Relevant Roles

CEO

Company Secretary

Board Member

Director

Corporate Governance Officer

Legal Counsel

Compliance Officer

Board Chairman

Executive Assistant

Chief Legal Officer

Corporate Secretary

Managing Director

Head of Legal

Governance Manager

Board Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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