International Commercial Invoice Template for Switzerland

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Key Requirements PROMPT example:

International Commercial Invoice

"I need an International Commercial Invoice under Swiss law for exporting pharmaceutical products to Germany, with specific sections for temperature-controlled shipping requirements and quality certifications, to be used starting March 2025."

Document background
The International Commercial Invoice is a fundamental document in international trade transactions under Swiss jurisdiction. It serves multiple purposes: as a demand for payment, a customs declaration, and proof of sale. This document is required whenever goods are exported from or imported into Switzerland, combining the requirements of Swiss commercial law, international trade regulations, and VAT legislation. The invoice must include specific information mandated by Swiss authorities, such as the seller's and buyer's details, precise description of goods, pricing, delivery terms, and payment conditions. It plays a crucial role in customs clearance, tax reporting, and creating a clear record of international commercial transactions. The document must comply with both Swiss Code of Obligations (CO) requirements and international trade conventions that Switzerland has ratified.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and document type identification

2. Seller Information: Complete legal name, address, tax/VAT numbers, and contact details of the selling entity

3. Buyer Information: Complete legal name, address, tax/VAT numbers, and contact details of the buying entity

4. Product/Service Details: Itemized list of goods/services with descriptions, quantities, unit prices, and total amounts

5. Financial Summary: Subtotal, VAT/tax calculations, shipping costs, and final total amount

6. Payment Terms: Payment deadline, accepted payment methods, and banking details

7. Delivery Information: Shipping terms, INCOTERMS, delivery address, and estimated delivery date

8. Currency Information: Specified currency and exchange rate if applicable

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract

2. Export License Details: Required when goods need export licensing under Swiss or international regulations

3. Certificate of Origin: Include when required for customs purposes or preferential duty treatment

4. Customs Commodity Codes: Add when shipping internationally to facilitate customs clearance

5. Discount Information: Include when special pricing or discounts are applied

6. Insurance Details: Required when shipping terms include insurance coverage

7. Special Handling Instructions: Include for products requiring specific storage or handling conditions

Suggested Schedules

1. Detailed Product Specifications: Technical details and specifications of products when required

2. Quality Certificates: Product quality certifications or inspection reports if applicable

3. Packing List: Detailed list of items packed, including weights and dimensions

4. Export Documentation: Required customs and export control documents

5. Material Safety Data Sheets: Required for dangerous goods or chemicals

6. Banking Documents: Letters of credit or other banking instruments if required for payment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Manufacturing

Wholesale Trade

Retail

Technology

Pharmaceuticals

Chemical Industry

Automotive

Consumer Goods

Industrial Equipment

Agriculture

Food and Beverage

Textiles

Electronics

Luxury Goods

Raw Materials

Relevant Teams

Finance

Accounting

International Sales

Export Control

Logistics

Supply Chain

Legal

Tax

Treasury

Shipping

Commercial Operations

Trade Compliance

Order Processing

Credit Control

Relevant Roles

Export Manager

Import Coordinator

Finance Director

Accounts Receivable Specialist

Customs Compliance Officer

International Sales Manager

Trade Finance Manager

Supply Chain Manager

Logistics Coordinator

Tax Compliance Specialist

Chief Financial Officer

International Business Development Manager

Shipping Coordinator

Commercial Director

Global Trade Compliance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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