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Flexi Hours Employment Contract

Flexi Hours Employment Contract Template for Canada

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Key Requirements PROMPT example:

Flexi Hours Employment Contract

"I need a Flexi Hours Employment Contract for a senior software developer position in our Toronto tech startup, allowing for core hours of 10 AM to 3 PM with flexible start and end times, starting March 1, 2025, with specific provisions for remote work days and on-call duties."

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Document background
The Flexi Hours Employment Contract is designed for Canadian employers seeking to formalize flexible working arrangements with their employees. This document has become increasingly important as organizations adapt to modern workforce demands and work-life balance requirements. It's specifically crafted to comply with Canadian federal and provincial employment legislation while providing a clear framework for managing flexible working arrangements. The contract includes essential provisions for time management, performance monitoring, and communication protocols, making it suitable for both traditional office-based roles and hybrid working arrangements. It's particularly valuable for organizations implementing flexible working policies or transitioning from standard fixed-hour contracts to more adaptable working arrangements.
Suggested Sections

1. Parties: Identification of the employer and employee with full legal names and addresses

2. Background: Brief context of the employment relationship and reason for flexible working arrangement

3. Definitions: Key terms used throughout the contract including 'Flexible Hours', 'Core Hours', 'Working Week', etc.

4. Term of Employment: Start date and nature of employment (permanent/fixed-term)

5. Position and Duties: Job title, role description, and key responsibilities

6. Flexible Working Hours Arrangement: Core working hours, flexibility parameters, minimum/maximum daily/weekly hours

7. Time Recording and Reporting: Methods and requirements for tracking and reporting working hours

8. Compensation: Salary/wages, overtime calculations, and payment arrangements

9. Benefits and Leave Entitlements: Healthcare, vacation, sick leave, and other benefits

10. Communication and Availability: Expected response times, meeting attendance, and communication methods

11. Performance Expectations: KPIs, productivity measures, and review processes

12. Termination: Notice periods and conditions for ending employment

13. Confidentiality: Protection of company information and intellectual property

14. General Provisions: Governing law, amendment process, and entire agreement clause

Optional Sections

1. Remote Work Provisions: Include when flexible hours involve remote working

2. Equipment and Resources: Include when employer provides specific tools or technology

3. Travel Requirements: Include when position involves business travel

4. Commission Structure: Include for sales or performance-based roles

5. Training and Development: Include when specific professional development requirements exist

6. Non-Competition: Include for senior positions or roles with access to sensitive information

7. Assignment Rights: Include when business transfers or restructuring are likely

8. Probationary Period: Include for new employees requiring initial assessment period

Suggested Schedules

1. Schedule A - Flexible Hours Parameters: Detailed breakdown of core hours, flexible bands, and scheduling rules

2. Schedule B - Time Recording Procedures: Specific procedures and tools for tracking working hours

3. Schedule C - Benefits Package Details: Comprehensive description of all benefits and eligibility criteria

4. Schedule D - Performance Metrics: Detailed KPIs and performance measurement criteria

5. Schedule E - Company Policies: Referenced workplace policies affecting flexible working arrangements

6. Appendix 1 - Communication Protocol: Detailed guidelines for maintaining communication during flexible hours

7. Appendix 2 - Emergency Contact Procedures: Protocols for urgent situations during non-standard hours

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Law
Base Salary
Business Day
Company
Company Property
Confidential Information
Core Hours
Effective Date
Employee
Employer
Flexible Hours
Flexible Time
Full-Time Equivalent (FTE)
Intellectual Property
Maximum Weekly Hours
Minimum Weekly Hours
Normal Business Hours
Notice Period
Overtime
Performance Metrics
Personal Information
Position
Premium Hours
Remote Work
Reporting Manager
Rest Period
Services
Standard Working Day
Term
Time Recording System
Work Location
Working Week
Workplace
Clauses
Definitions
Term of Employment
Probationary Period
Position and Duties
Flexible Working Hours
Core Hours
Time Recording
Compensation
Overtime
Benefits
Vacation and Leave
Public Holidays
Sick Leave
Performance Requirements
Reporting Structure
Communication Requirements
Confidentiality
Intellectual Property
Non-Competition
Non-Solicitation
Data Protection
Health and Safety
Equipment and Resources
Expenses
Training and Development
Notice Period
Termination
Garden Leave
Return of Property
Conflict of Interest
Assignment
Severability
Entire Agreement
Variation
Governing Law
Dispute Resolution
Relevant Industries

Technology

Professional Services

Financial Services

Healthcare

Education

Media and Communications

Consulting

Retail

Manufacturing

Non-Profit

Government Services

Creative Industries

Relevant Teams

Human Resources

Legal

Finance

Marketing

Operations

Information Technology

Customer Support

Research and Development

Sales

Administration

Creative Services

Product Development

Relevant Roles

Software Developer

Project Manager

Financial Analyst

Marketing Specialist

Customer Service Representative

Research Analyst

Graphic Designer

Sales Executive

Administrative Assistant

Content Writer

HR Coordinator

Business Analyst

Consultant

Account Manager

Data Scientist

Industries
Canada Labour Code: Federal legislation governing employment standards, workplace safety, and industrial relations for federally regulated industries. Contains provisions about working hours, overtime, and flexible work arrangements.
Employment Standards Act (Provincial): Provincial legislation setting minimum standards for employment terms including working hours, rest periods, overtime pay, and flexible working arrangements. Specific act varies by province.
Canadian Human Rights Act: Federal law prohibiting discrimination in employment and ensuring equal opportunities. Relevant for accommodation requests related to flexible working hours.
Provincial Human Rights Code: Provincial legislation protecting against discrimination and requiring reasonable accommodation in employment contexts, including flexible working arrangements.
Personal Information Protection and Electronic Documents Act (PIPEDA): Federal privacy legislation relevant for handling employee personal information and recording working hours.
Occupational Health and Safety Act: Provincial legislation ensuring workplace safety and health standards are maintained, including considerations for employees working flexible hours.
Employment Insurance Act: Federal legislation governing employment insurance benefits, which may be relevant for calculating hours worked and benefit eligibility under flexible arrangements.
Income Tax Act: Federal legislation relevant for tax implications of various working arrangements and proper recording of hours worked.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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