SOW Outline Template for Australia

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Key Requirements PROMPT example:

SOW Outline

"I need an Australian SOW Outline for an IT infrastructure upgrade project commencing in March 2025, including specific provisions for data security and acceptance testing for a financial services client."

Document background
The SOW Outline is a critical business document used in Australian commercial arrangements to define specific project or service deliverables. This template is designed to help organizations create comprehensive Statements of Work that comply with Australian contract law and business practices. The SOW Outline provides a structured approach to documenting project requirements, timelines, pricing, and acceptance criteria, serving as a crucial attachment to Master Services Agreements or as standalone agreements. It incorporates key elements required by Australian legislation, including consumer protection, privacy, and workplace relations requirements, while maintaining flexibility to adapt to various industries and project types. The document is particularly valuable for complex service arrangements where clear scope definition and deliverable specifications are essential for project success.
Suggested Sections

1. Parties: Identification of the service provider and client, including full legal names and ABNs

2. Background: Context of the work, relationship to any master agreement, and brief overview of the project

3. Definitions: Key terms used throughout the document

4. Scope of Services: Detailed description of the work to be performed, including objectives and deliverables

5. Project Timeline: Key dates, milestones, and delivery schedule

6. Acceptance Criteria: Specific criteria for accepting deliverables and work completion

7. Price and Payment Terms: Costs, payment schedule, and invoicing requirements

8. Resources and Requirements: Personnel, equipment, access requirements, and client dependencies

9. Project Management: Governance structure, reporting requirements, and communication protocols

10. Change Management: Process for requesting and implementing changes to the scope

11. Term and Termination: Duration of the SOW and specific termination provisions

Optional Sections

1. Service Levels: Used when specific performance metrics need to be measured and maintained

2. Security Requirements: Include when handling sensitive data or accessing client systems

3. Business Continuity: Required for critical services or long-term engagements

4. Transition Services: Include when handover or knowledge transfer is required at project completion

5. Intellectual Property Rights: Used when new IP will be created during the project

6. Location and Travel Requirements: Include when work involves multiple locations or travel

7. Training Requirements: Used when service provider needs to provide training to client staff

8. Warranty Provisions: Include for deliverables requiring specific warranty coverage

Suggested Schedules

1. Schedule A - Detailed Technical Specifications: Technical requirements, architecture diagrams, and detailed specifications

2. Schedule B - Pricing Breakdown: Detailed cost components, rates, and pricing assumptions

3. Schedule C - Project Plan: Detailed project timeline, resource allocation, and dependencies

4. Schedule D - Service Levels and KPIs: Detailed performance metrics and measurement methodology

5. Schedule E - Resource Profile: Detailed roles, responsibilities, and key personnel

6. Appendix 1 - Templates and Forms: Standard forms for status reporting, change requests, and acceptance

7. Appendix 2 - Client Policies: Relevant client policies and procedures to be followed

8. Appendix 3 - Testing and Acceptance Procedures: Detailed testing requirements and acceptance processes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Information Technology

Professional Services

Construction

Engineering

Management Consulting

Healthcare

Education

Financial Services

Telecommunications

Manufacturing

Research and Development

Digital Services

Creative Services

Relevant Teams

Legal

Procurement

Project Management Office

Commercial

Operations

Sales

Account Management

Service Delivery

Contract Administration

Risk Management

Finance

Technical Services

Relevant Roles

Project Manager

Contract Manager

Legal Counsel

Procurement Manager

Business Analyst

Account Manager

Program Manager

Commercial Manager

Operations Manager

Delivery Manager

Sales Manager

Service Delivery Manager

Chief Operating Officer

Technical Project Lead

Vendor Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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