Project Specific Agreement Template for Australia

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Key Requirements PROMPT example:

Project Specific Agreement

"I need a Project Specific Agreement for a software development project starting March 2025, where we'll be engaging an external vendor to develop a custom CRM system, with particular emphasis on data security and milestone-based payments."

Document background
The Project Specific Agreement is a critical legal instrument used in Australian business contexts when parties need to establish clear, detailed terms for a defined project. This agreement type is particularly valuable when standard or master agreements are insufficient to address project-specific requirements, risks, and deliverables. The document includes comprehensive provisions covering project scope, timeline, payment terms, risk allocation, and governance structures, all aligned with Australian legal requirements. It is commonly used across various industries where discrete projects need detailed contractual frameworks, such as IT implementations, construction projects, or consulting engagements. The agreement ensures compliance with relevant Australian legislation while providing flexibility to accommodate specific project needs and commercial arrangements between parties.
Suggested Sections

1. Parties: Identifies and provides full legal details of all parties to the agreement

2. Background: Sets out the context and purpose of the agreement and project

3. Definitions and Interpretation: Defines key terms and establishes interpretation principles

4. Project Scope and Objectives: Clearly defines the project scope, deliverables, and intended outcomes

5. Term and Timelines: Specifies agreement duration and key project milestones

6. Payment Terms: Details fees, payment schedule, invoicing, and payment conditions

7. Obligations and Responsibilities: Sets out key obligations of each party

8. Governance and Reporting: Establishes project management structure and reporting requirements

9. Intellectual Property Rights: Addresses ownership and usage rights of project IP

10. Confidentiality: Protects confidential information of all parties

11. Risk and Insurance: Allocates risks and specifies required insurance coverage

12. Termination: Details circumstances and processes for agreement termination

13. Dispute Resolution: Establishes process for handling disputes

14. General Provisions: Contains standard boilerplate clauses

Optional Sections

1. Change Management: Procedures for handling scope or requirement changes - include for complex projects

2. Force Majeure: Addresses unforeseen circumstances - important for long-term or high-risk projects

3. Security Requirements: Details any security obligations - include if handling sensitive information

4. Environmental Requirements: Environmental obligations - include for projects with environmental impact

5. Personnel Requirements: Specific staffing obligations - include if project success depends on key personnel

6. Quality Assurance: Quality standards and processes - include for technical or complex deliverables

7. Third Party Rights: Addresses involvement of third parties - include if subcontractors or other parties involved

8. Data Protection: Specific data handling requirements - include if personal data involved

Suggested Schedules

1. Schedule 1 - Project Specifications: Detailed technical specifications and requirements

2. Schedule 2 - Pricing and Payment Schedule: Detailed breakdown of costs, rates, and payment milestones

3. Schedule 3 - Project Timeline: Detailed project schedule, milestones, and deadlines

4. Schedule 4 - Service Levels: Performance metrics and service level requirements

5. Schedule 5 - Key Personnel: Details of key team members and their roles

6. Schedule 6 - Approved Subcontractors: List of approved subcontractors and their scope

7. Schedule 7 - Technical Requirements: Detailed technical standards and requirements

8. Appendix A - Form of Change Request: Template for requesting and documenting changes

9. Appendix B - Progress Report Template: Standard format for progress reporting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Information Technology

Construction

Engineering

Professional Services

Manufacturing

Energy and Resources

Infrastructure

Healthcare

Education

Research and Development

Telecommunications

Mining

Environmental Services

Relevant Teams

Legal

Procurement

Commercial

Operations

Finance

Risk and Compliance

Project Management Office

Business Development

Technical Services

Account Management

Relevant Roles

Contract Manager

Project Manager

Legal Counsel

Commercial Manager

Procurement Manager

Business Development Manager

Operations Manager

Risk Manager

Compliance Officer

Chief Financial Officer

Program Director

Technical Director

Account Executive

Delivery Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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