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Project Specific Agreement
"I need a Project Specific Agreement for a software development project starting March 2025, where we'll be engaging an external vendor to develop a custom CRM system, with particular emphasis on data security and milestone-based payments."
1. Parties: Identifies and provides full legal details of all parties to the agreement
2. Background: Sets out the context and purpose of the agreement and project
3. Definitions and Interpretation: Defines key terms and establishes interpretation principles
4. Project Scope and Objectives: Clearly defines the project scope, deliverables, and intended outcomes
5. Term and Timelines: Specifies agreement duration and key project milestones
6. Payment Terms: Details fees, payment schedule, invoicing, and payment conditions
7. Obligations and Responsibilities: Sets out key obligations of each party
8. Governance and Reporting: Establishes project management structure and reporting requirements
9. Intellectual Property Rights: Addresses ownership and usage rights of project IP
10. Confidentiality: Protects confidential information of all parties
11. Risk and Insurance: Allocates risks and specifies required insurance coverage
12. Termination: Details circumstances and processes for agreement termination
13. Dispute Resolution: Establishes process for handling disputes
14. General Provisions: Contains standard boilerplate clauses
1. Change Management: Procedures for handling scope or requirement changes - include for complex projects
2. Force Majeure: Addresses unforeseen circumstances - important for long-term or high-risk projects
3. Security Requirements: Details any security obligations - include if handling sensitive information
4. Environmental Requirements: Environmental obligations - include for projects with environmental impact
5. Personnel Requirements: Specific staffing obligations - include if project success depends on key personnel
6. Quality Assurance: Quality standards and processes - include for technical or complex deliverables
7. Third Party Rights: Addresses involvement of third parties - include if subcontractors or other parties involved
8. Data Protection: Specific data handling requirements - include if personal data involved
1. Schedule 1 - Project Specifications: Detailed technical specifications and requirements
2. Schedule 2 - Pricing and Payment Schedule: Detailed breakdown of costs, rates, and payment milestones
3. Schedule 3 - Project Timeline: Detailed project schedule, milestones, and deadlines
4. Schedule 4 - Service Levels: Performance metrics and service level requirements
5. Schedule 5 - Key Personnel: Details of key team members and their roles
6. Schedule 6 - Approved Subcontractors: List of approved subcontractors and their scope
7. Schedule 7 - Technical Requirements: Detailed technical standards and requirements
8. Appendix A - Form of Change Request: Template for requesting and documenting changes
9. Appendix B - Progress Report Template: Standard format for progress reporting
Authors
Applicable Laws
Background IP
Business Day
Change Request
Commencement Date
Completion Date
Confidential Information
Contract Material
Deliverables
Delivery Location
Dispute
Existing Material
Fees
Force Majeure Event
GST
Intellectual Property Rights
Key Personnel
Milestone
Moral Rights
New Material
Payment Terms
Project
Project Manager
Project Plan
Project Schedule
Project Specifications
Representatives
Services
Service Levels
Site
Specifications
Subcontractor
Term
Third Party Material
Variation
Work Health and Safety Requirements
Works
Term and Duration
Project Scope
Services and Deliverables
Payment and Invoicing
Performance Obligations
Project Management
Change Control
Intellectual Property
Confidentiality
Data Protection
Work Health and Safety
Insurance
Liability and Indemnity
Force Majeure
Termination
Dispute Resolution
Subcontracting
Warranties
Compliance with Laws
Assignment and Novation
Notice
Governing Law
Service Levels
Personnel
Reporting
Quality Assurance
Risk Management
Security
Business Continuity
Environmental Protection
Record Keeping
Audit Rights
Relationship of Parties
Entire Agreement
Information Technology
Construction
Engineering
Professional Services
Manufacturing
Energy and Resources
Infrastructure
Healthcare
Education
Research and Development
Telecommunications
Mining
Environmental Services
Legal
Procurement
Commercial
Operations
Finance
Risk and Compliance
Project Management Office
Business Development
Technical Services
Account Management
Contract Manager
Project Manager
Legal Counsel
Commercial Manager
Procurement Manager
Business Development Manager
Operations Manager
Risk Manager
Compliance Officer
Chief Financial Officer
Program Director
Technical Director
Account Executive
Delivery Manager
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