Service And Maintenance Agreement Template for United Arab Emirates

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Key Requirements PROMPT example:

Service And Maintenance Agreement

"I need a Service and Maintenance Agreement for my commercial building in Dubai, UAE, covering HVAC maintenance services with quarterly preventive maintenance checks, commencing March 1, 2025."

Document background
The Service And Maintenance Agreement is a crucial document used when establishing a formal relationship between a service provider and client for ongoing maintenance services in the UAE. This agreement is essential for businesses requiring regular maintenance of their facilities, equipment, or systems, ensuring clear definition of service scope, quality standards, and responsibilities. The document must comply with UAE Federal Law No. 5 of 1985 (Civil Code) and related regulations, incorporating specific requirements for technical standards, health and safety, and local business practices. It's particularly important in the UAE market where maintenance services are heavily regulated and technical compliance is strictly enforced. The agreement typically includes detailed schedules for service specifications, pricing, and performance metrics, while addressing UAE-specific considerations such as language requirements and local authority approvals.
Suggested Sections

1. Parties: Identification of the service provider and client with full legal names and addresses

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Detailed definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of maintenance and service obligations

5. Term and Renewal: Duration of the agreement and renewal provisions

6. Payment Terms: Service fees, payment schedule, and invoicing procedures

7. Service Provider's Obligations: Detailed responsibilities and performance standards

8. Client's Obligations: Access requirements, cooperation obligations, and other client responsibilities

9. Health and Safety: Compliance with UAE health and safety regulations

10. Warranties and Representations: Service quality guarantees and standard of work warranties

11. Liability and Indemnification: Limitation of liability and indemnification provisions

12. Insurance: Required insurance coverage and minimum limits

13. Termination: Grounds for termination and termination procedures

14. Force Majeure: Events excusing performance and related procedures

15. Confidentiality: Protection of confidential information and trade secrets

16. Governing Law and Jurisdiction: UAE law as governing law and jurisdiction provisions

17. Notices: Communication procedures and contact details

18. General Provisions: Standard boilerplate clauses including severability, entire agreement, and amendments

Optional Sections

1. Performance Bonds: Required for high-value maintenance contracts or government projects

2. Emergency Services: Additional provisions for emergency maintenance services and response times

3. Intellectual Property Rights: Needed when maintenance involves proprietary systems or software

4. Data Protection: Required when service provider may have access to personal or sensitive data

5. Environmental Compliance: Necessary for services with environmental impact

6. Spare Parts and Materials: Detailed provisions for supply and storage of maintenance materials

7. Subcontracting: Rules and procedures for engaging subcontractors

8. Training and Documentation: Requirements for staff training and maintenance documentation

9. Language Requirements: Specific provisions for bilingual requirements (Arabic/English)

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed technical specifications of maintenance services

2. Schedule 2 - Service Levels and KPIs: Performance metrics and service level requirements

3. Schedule 3 - Fee Schedule: Detailed breakdown of fees and payment terms

4. Schedule 4 - Maintenance Schedule: Timeline and frequency of routine maintenance activities

5. Schedule 5 - Equipment List: Inventory of equipment covered under the agreement

6. Schedule 6 - Site Access Procedures: Protocols for accessing client premises

7. Schedule 7 - Emergency Contact Details: List of key personnel and emergency contacts

8. Schedule 8 - Required Forms and Reports: Templates for maintenance reports and other documentation

9. Appendix A - Health and Safety Procedures: Detailed safety protocols and requirements

10. Appendix B - Technical Standards: Applicable UAE technical standards and requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Facilities Management

Real Estate

Construction

Healthcare

Hospitality

Manufacturing

Commercial Property

Industrial

Education

Retail

Data Centers

Infrastructure

Oil & Gas

Telecommunications

Relevant Teams

Legal

Operations

Facilities Management

Procurement

Technical Services

Health Safety Environment

Commercial

Quality Assurance

Asset Management

Risk Management

Compliance

Finance

Property Management

Relevant Roles

Facility Manager

Operations Director

Maintenance Manager

Technical Services Manager

Procurement Manager

Contract Administrator

Property Manager

Chief Operating Officer

Technical Director

HSE Manager

Commercial Manager

Legal Counsel

Project Manager

Asset Manager

Quality Assurance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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