Office Lease Termination Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Office Lease Termination Letter

"I need an Office Lease Termination Letter for our Dubai office space, with the lease ending naturally on March 31, 2025, and we want to ensure compliance with EJARI requirements while addressing the return of our substantial security deposit."

Document background
An Office Lease Termination Letter is a crucial document used in the United Arab Emirates when a commercial tenant needs to formally end their office lease agreement. This document must be drafted in compliance with the UAE Civil Code, relevant emirate-specific real estate laws, and registration requirements such as EJARI (Dubai) or TAWTHEEQ (Abu Dhabi). It serves as official documentation of the tenant's intention to vacate the premises and typically includes specific termination dates, notice period confirmations, and property handover arrangements. The letter is essential for protecting both parties' legal interests and ensuring a smooth transition process. It should be used when a business decides to terminate their office lease, whether at the end of the term or through early termination provisions, and must account for local commercial property regulations and standard business practices in the UAE.
Suggested Sections

1. Sender's Details: Full name, company details, and address of the party sending the termination notice

2. Date: The date when the termination letter is written

3. Recipient's Details: Full name, company details, and address of the landlord/property manager

4. Subject Line: Clear indication that this is a lease termination notice with reference number

5. Lease Reference: Details of the current lease including property address, lease start date, and any relevant registration numbers (EJARI/TAWTHEEQ)

6. Termination Notice: Formal statement of intention to terminate the lease, citing the specific termination date

7. Notice Period Confirmation: Confirmation that the notice period complies with the lease agreement and applicable laws

8. Property Handover: Proposed date and process for property inspection and key handover

9. Closing: Professional closing with signature block and contact information

Optional Sections

1. Reason for Termination: Include when there's a specific reason that might affect the legal standing of the termination

2. Security Deposit: Include when there's a need to address the return of security deposit

3. Outstanding Payments: Include when addressing any pending rent, utility bills, or other payments

4. Maintenance Status: Include when there are specific maintenance or repair issues to be addressed

5. Alternative Address: Include when providing a new address for future correspondence

6. Early Termination Fees: Include when the termination occurs before the lease end date and involves penalty fees

Suggested Schedules

1. Copy of Original Lease Agreement: Attachment of the current lease agreement for reference

2. EJARI/TAWTHEEQ Registration: Copy of the official lease registration certificate

3. Property Condition Report: Current condition assessment of the property, if required

4. Utility Account Details: List of utility accounts and status of payments

5. Maintenance Records: Documentation of any relevant maintenance history or pending issues

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Commercial Property

Professional Services

Financial Services

Technology

Healthcare

Retail

Manufacturing

Consulting

Legal Services

Education

Media and Communications

Relevant Teams

Legal

Finance

Operations

Administration

Facilities Management

Corporate Services

Real Estate

Compliance

Office Management

Property Management

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Facilities Manager

Office Manager

Operations Director

Legal Counsel

Property Manager

Real Estate Manager

Administrative Manager

Business Operations Manager

Compliance Officer

Corporate Services Manager

Finance Director

General Counsel

Head of Administration

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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