Hazard Incident Report Form Template for United Arab Emirates

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Key Requirements PROMPT example:

Hazard Incident Report Form

"I need a Hazard Incident Report Form for our UAE-based construction company that complies with both OSHAD and Dubai Municipality requirements, with specific sections for crane and height-related incidents, and ability to include photos and site drawings."

Document background
The Hazard Incident Report Form is a crucial document required under UAE workplace safety regulations, designed to document and track workplace incidents, accidents, and near-misses. This form must be completed whenever a workplace hazard, accident, or safety incident occurs, in compliance with UAE Federal Law No. 8 of 1980 and related safety regulations. It captures essential information including incident details, affected parties, immediate actions taken, witness statements, and preliminary investigation findings. The document serves multiple purposes: meeting legal reporting requirements, initiating internal investigations, documenting incidents for insurance purposes, and supporting workplace safety improvement initiatives. It is structured to align with both UAE-specific requirements and international safety standards, ensuring comprehensive incident documentation while facilitating efficient reporting to relevant authorities.
Suggested Sections

1. Report Identification: Unique report reference number, date and time of report completion, and document classification

2. Incident Details: Date, time, location, and type of incident (near miss, accident, injury, property damage, environmental)

3. Reporter Information: Name, position, contact details, and department of the person reporting the incident

4. Incident Description: Detailed account of what happened, including sequence of events and immediate observations

5. Affected Parties: Details of all persons involved, injured, or affected by the incident

6. Immediate Actions Taken: Emergency response measures and immediate actions taken to control the situation

7. Witness Information: Names and contact details of witnesses, with brief statements

8. Risk Assessment: Initial assessment of incident severity and potential consequences

9. Initial Investigation Findings: Preliminary causes and contributing factors identified

10. Notifications Made: List of internal and external parties notified (management, authorities, emergency services)

Optional Sections

1. Environmental Impact Assessment: Required when incident involves environmental damage or potential environmental risks

2. Equipment/Property Damage Details: Used when incident involves damage to equipment, vehicles, or property

3. Chemical/Hazardous Materials Information: Required when incident involves hazardous substances or chemical spills

4. Medical Treatment Details: To be completed when incident results in injury requiring medical attention

5. Free Zone Specific Information: Additional information required for incidents occurring within UAE Free Zones

6. Contractor/Third Party Details: Required when incident involves contractors or third-party personnel

Suggested Schedules

1. Appendix A - Site Plan/Location Map: Marked diagram showing incident location and relevant surroundings

2. Appendix B - Photographic Evidence: Photos or visual documentation of the incident scene and damages

3. Appendix C - Witness Statement Forms: Standardized forms for collecting detailed witness accounts

4. Appendix D - Risk Matrix: Standard risk assessment matrix for incident classification

5. Appendix E - Regulatory Authority Notification Checklist: List of relevant authorities to be notified based on incident type

6. Appendix F - Emergency Contact Directory: List of emergency contacts and reporting channels

7. Appendix G - Investigation Follow-up Form: Template for documenting subsequent investigation findings and actions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Construction

Manufacturing

Oil and Gas

Healthcare

Transportation and Logistics

Hospitality

Retail

Mining and Quarrying

Agriculture

Education

Facilities Management

Chemical Processing

Warehousing

Aviation

Maritime

Energy

Telecommunications

Industrial Services

Relevant Teams

Health Safety and Environment

Operations

Facilities Management

Quality Assurance

Security

Emergency Response

Risk Management

Compliance

Production

Maintenance

Human Resources

Legal

Senior Management

Relevant Roles

Health and Safety Manager

Site Supervisor

Facility Manager

Operations Manager

Risk Assessment Officer

Department Head

Safety Coordinator

Project Manager

Production Supervisor

Quality Control Inspector

Maintenance Manager

Security Officer

Environmental Health Officer

Compliance Manager

Plant Manager

Shift Supervisor

Line Manager

HSE Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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