Commercial Invoice Pro Forma Invoice Template for United Arab Emirates

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Key Requirements PROMPT example:

Commercial Invoice Pro Forma Invoice

"I need a Commercial Invoice Pro Forma Invoice for exporting electronic components from our UAE manufacturing facility to a German buyer, with payment terms of 30 days and delivery scheduled for March 2025, including all necessary VAT and customs declarations."

Document background
The Commercial Invoice Pro Forma Invoice is a fundamental document in UAE business transactions, governed by UAE federal laws including the Commercial Transactions Law and VAT legislation. It serves as a preliminary invoice issued before the delivery of goods or services, providing detailed information about the proposed transaction including prices, quantities, delivery terms, and payment conditions. This document is particularly crucial in international trade scenarios where it facilitates customs clearance, helps buyers arrange payment, and serves as a quotation for financial purposes. While not a final invoice, it represents a binding quote from the seller and must include all relevant details required by UAE authorities, such as tax registration numbers and proper company information. The document is essential for both domestic and international trade, helping businesses comply with UAE regulatory requirements while efficiently managing their commercial transactions.
Suggested Sections

1. Company Information: Seller's complete business details including name, address, trade license number, and tax registration number (TRN) as per UAE requirements

2. Customer Information: Complete buyer details including name, address, and any relevant tax or business registration numbers

3. Invoice Details: Pro forma invoice number, date of issue, and expected delivery date

4. Product/Service Details: Detailed description of goods/services, including quantity, unit price, and item codes

5. Pricing Breakdown: Subtotal, VAT (if applicable), shipping costs, and total amount in specified currency

6. Payment Terms: Payment conditions, method of payment, and banking details

7. Delivery Terms: Shipping method, Incoterms, and delivery address

8. Currency Information: Specified currency and exchange rate if applicable

Optional Sections

1. Country of Origin Declaration: Required when goods are being exported, stating the country where goods were manufactured or produced

2. Special Handling Instructions: Include when shipping sensitive or special handling required goods

3. Customs Commodity Codes: Add when the invoice is for international trade, showing HS codes for customs purposes

4. Certificate of Conformity Reference: Required for certain products that need to comply with UAE technical regulations

5. Export License Details: Include when dealing with restricted or controlled goods requiring export licenses

6. Insurance Coverage: Add when shipment includes insurance coverage details

Suggested Schedules

1. Detailed Product Specifications: Technical specifications, dimensions, materials, and other detailed product information

2. Packing List: Detailed breakdown of items, quantities, and packaging information

3. Quality Certificates: Copies of relevant quality certifications or standards compliance documents

4. Commercial Documents: Additional trade documents like certificates of origin or inspection certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

International Trade

Retail

Wholesale

E-commerce

Construction

Technology

Automotive

Consumer Goods

Industrial Equipment

Healthcare

Electronics

Textiles

Food and Beverage

Chemicals

Pharmaceuticals

Relevant Teams

Finance

Accounts

Sales

Procurement

Logistics

Supply Chain

Commercial Operations

Export

Import

Trade Compliance

Credit Control

Customer Service

Documentation

Relevant Roles

Export Manager

Import Coordinator

Finance Manager

Accounts Receivable Specialist

Sales Manager

Procurement Officer

Logistics Coordinator

Supply Chain Manager

Trade Compliance Officer

Commercial Manager

Business Development Manager

Customs Relationship Manager

International Sales Representative

Finance Controller

Credit Controller

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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