Request For Information Sent To Competing Bidders Under Note 5 on Rule 21.3

A Contract Extension Letter (Public Procurement Regime) under UK law is a legal template that outlines the agreed-upon extension of a contract between a public authority or governmental body and a private entity, governed by the regulations and guidelines set forth in the UK public procurement regime.

This template serves as a formal document to facilitate the extension of a contract beyond its original expiration date, ensuring compliance with relevant legislation and keeping both parties legally protected. It includes essential details such as the names and addresses of the parties involved, the original contract's reference number, and the specific terms of the proposed extension.

The contract extension letter also specifies the reasons for the extension, highlighting any circumstances or situations that necessitate the continuation of the contractual arrangement. Furthermore, it outlines the new agreed-upon duration, revised milestones, and the terms and conditions of the extended contract, including any changes in pricing or deliverables.

In adhering to the legal framework of the UK public procurement regime, this template ensures that both parties understand the obligations, liabilities, and rights associated with the extended contract. It enables clarity and transparency throughout the extension process, minimizing potential disputes and facilitating a smooth transition while upholding fairness, accountability, and compliance with the applicable legal requirements.

This legal template, "Accompanying Drafting Note On Procurement Correspondence under UK law," is a comprehensive guide that assists legal practitioners, procurement officers, and professionals involved in the procurement process under UK law.

The template serves as a detailed tool to aid in the drafting of various procurement-related correspondence. It provides essential information, guidelines, and suggestions to ensure the legality, clarity, and effectiveness of documents, including letters, emails, and notices pertaining to procurement matters.

The document covers a wide range of procurement correspondence scenarios, such as writing to potential bidders, issuing requests for proposals (RFPs), communicating contract amendments, responding to queries or clarifications, issuing notices of selection, and awarding contracts. It offers a step-by-step approach, outlining critical considerations, language suggestions, and relevant legal regulations or case studies to guide the drafting process.

By utilizing this legal template, users can minimize errors and ambiguities, maintain compliance with UK procurement laws, and ensure that their correspondence effectively conveys the intended messages. It helps streamline the procurement process, fostering clear communication, fairness, and transparency among all parties involved.

It is important to note that this template is designed specifically for UK law and relies on current legal standards and best practices. However, users should seek professional legal advice and adapt the template to their specific circumstances or jurisdiction, as laws and regulations may vary.

This legal template relates to a letter that can be sent under UK law to a tenderer following their challenge to a procurement process. The purpose of the letter is to suggest a meeting between the parties involved in order to discuss the tenderer's concerns and address any issues that have arisen without making any admissions or causing prejudice to either party's legal position. The letter is intended to foster open and transparent communication in an attempt to resolve the dispute amicably and avoid further legal action.